Assistant Registrar

Position/Application Information

McNeese State University invites qualified applicants and nominations for the position of Assistant Registrar. This is a full-time, unclassified, 12-month position. The appointment begins July 1, 2026.

Position Number: U99869

SALARY: $50,000 (non-negotiable)

DEADLINE: Review of applications will begin immediately and will continue until filled.

APPLICATION PROCESS AND MATERIALS: Applicants MUST complete an electronic application and upload the required documents listed below:

• Letter of Application
• Resume
• Three References (names and contact information)
• Unofficial Transcripts
• Only completed application packets including all items listed above will be reviewed.
  
  

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.

TO APPLY FOR THIS VACANCY, click on the “APPLY” button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.*

IF YOU HAVE QUESTIONS REGARDING THIS POSITION, PLEASE CONTACT THE CHAIR:

Dr. Monica Orsot at morsot1@mcneese.edu

Office Of Human Resources

Kim Dronett, HR Analyst/Recruitment

kdronett@mcneese.edu or (337) 475-5413

Position Duties/Responsibilities

• Support graduation and degree certification processes, including degree audits, graduation applications, petitions, commencement list preparation, graduation reporting, honors review, Grad Fest support, degree awarding, and communication with academic departments regarding degree candidates.
• Process and maintain student academic records in Banner, including grade forgiveness, incomplete grade conversions, full-time status adjustments, fee waivers, mental health waivers, degree awarding, and other student record updates in accordance with university policy.
• Submit and maintain National Student Clearinghouse reporting, including degree verification files, enrollment-related reports, error resolution, and related student status updates.
• Support implementation of course and curriculum changes approved through the University curriculum approval process; update Banner course catalog screens and Degree Works as needed, ensuring course data is accurate before departments begin building future class schedules and Degree Works audits are correct before advising begins.
• Maintain course catalog information in Banner, including course additions, deletions, revisions, prerequisites, co-requisites, and other relevant information.
• Audit and validate class schedule data entered by departments to ensure accuracy and compliance with university policy, catalog requirements, approved curriculum, prerequisites, co-requisites, and scheduling standards; communicate issues to academic departments as they arise.
• Perform Degree Works scribing, maintenance, testing, and troubleshooting, including tracking approved curriculum changes, identifying impacted scribe blocks, preparing and marking up affected scribe blocks, updating scribe blocks, reviewing and testing “what-if” audits, and resolving Degree Works issues throughout the academic year.
• Assist with registration and schedule troubleshooting, including resolving registration errors, correcting Banner catalog or schedule setup issues, and supporting departments during schedule-building and active registration periods.
• Prepare, maintain, and review reports and records, including graduation statistics, post-graduation reports, student record reports, and other Registrar-related data files.
• Provide professional, customer-service focused support to students, faculty, staff, departments, and external partners, while ensuring accuracy, confidentiality, FERPA compliance, and consistent application of university policies.
• Represent the Office of the Registrar and Enrollment Management professionally and work collaboratively with university departments to support enrollment, retention, graduation, compliance, and student success initiatives.
• Ability to effectively motivate, manage, and supervise employees
• Serve on University committees as assigned.
• Perform other duties as assigned by the Registrar, Executive Director of Enrollment Management, or other appropriate university leadership.
  
  

Required

Required/Preferred Qualifications

• Bachelor's degree
• IT or systems related troubleshooting background
• CRM or multiple database experience
• Data analysis experience
• Strong writing and communication skills
• Ability to handle multiple tasks under time constraints, prioritize completing tasks, utilize critical thinking skills, and maintain discretion and confidentiality
  
  

Preferred

• Master's degree or higher
• Coding experience
• Experience in using Ellucian Banner and/or Degree Works
• Microsoft Office suite experience with strong Excel functions knowledge
• Previous management experience of at least 1 year
• 3 years of higher education experience
  
  

General University information

McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required.

McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.

Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator, Krisshunn Youngblood, Office of Inclusive Excellence: Voice: (337) 475-5428; TDD/TTY, Hearing Impaired: (337) 562-4227; or kyoungblood@mcneese.edu.

The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.

Louisiana Revised Statute 42:31-“Eligibility requirements for certain unclassified employees”-requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that he has been issued a Louisiana driver’s license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.

Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services (www.wes.org) or Educational Credential Evaluators, Inc.www.ece.org.

McNeese State University offers a wide array of benefits to eligible employees to include:

Comprehensive retirement programs through the State of Louisiana or Optional program, Supplemental retirement accounts (403B and 457) pre-tax and roth versions, Health Insurance, Life Insurance, Supplemental Insurance to include Vision, Life, Dental, Cancer, Intensive Care, Short Term Disability and more, Paid holidays, Tuition fee reduction program for eligible employees and dependents, Leave accrual and carryover, and many other on campus perks/discount programs.

You may view the current year's Benefits Guide at: MYMCNEESE EMPLOYEE EXTRAS