Purchasing / Accounts Payable Specialist

McLaughlin Research Corp. is hiring a part-time Purchasing / Accounts Payable Specialist based at our New London, CT Office. 20 flexible hours per week with Monday and Tuesday workdays required.

Duties include the following:

• Prepare and processes purchase requisitions, generates purchase orders and maintains purchasing records.
• Interact with internal purchasing agents to obtain pricing and product specifications.
• Verify order acknowledgement/pricing and communicates with outside companies to confirm order placement and ensure timely delivery.
• Follow internal procedures for accurate purchase order tracking and obtaining packing slips for material receipt records.
• Coordinate with internal teams to ensure that procurement needs are met promptly and efficiently.
• Review purchase orders, statements, and invoices to verify amounts owed.
• Record and processes payments for vendor invoices in accordance with internal accounting policies.
• Respond to vendor inquiries and assists with the research of any discrepancies in billings/payments.
• Vendor management including adding new vendors, updating existing ones and complying with annual Reps/Certs mailing per Gov requirements
• Reconciles purchases on company credit cards to statement
• Process annual 1099’s and file with IRS and states as required

Job Requirements

Experience: 2 years. Candidate should have excellent communication skills, attention to detail, organizational skills, and the ability to work independently. Candidate should possess a moderate understanding of general aspects of the job.

Education: Requires High School Diploma or GED; Associates degree preferred, but not required

Computer Skills: Microsoft Word, Microsoft Excel, Microsoft Outlook