What are the responsibilities and job description for the Office Manager- Hope Auto position at McLarty Automotive?
You are a key leader within the dealership's accounting office, responsible for ensuring accurate, timely, and consistent execution of day-to-day accounting operations. You play a critical role in supporting the integrity of the financials through disciplined processes, attention to detail, and strong team execution.
As Office Manager, you oversee core accounting functions and lead a small team, ensuring work is completed accurately, deadlines are met, and company standards are consistently followed. You partner closely with the Controller or Multi-Store Controller to support the month-end close process, maintain controls, and ensure the accounting office operates with organization, accountability, and consistency.
Key Responsibilities
Support Financial Reporting Close Process: Execute and support the monthly close process with accuracy and timeliness; ensure financial data is complete, compliant, and ready to review
Review Validate Transactions: Review schedules, reconciliations, and daily accounting activity; identify and resolve discrepancies and ensure accuracy across all functions
Maintain Controls Compliance: Follow in reinforce internal controls across all accounting processes; ensure reconciliations are completed, reviewed, and issues are addressed promptly
Oversee Operational Accounting: Monitor deal posting, inventory, receivables, and manufacturer programs to ensure accurate and consistent accounting execution
Support Financial Analysis: Assist in reviewing financial trends and variances; escalate issues and provide insights to Controller or Multi-Store Controller
Assess Risk Escalate Issues: Identify risks, inconsistencies, or breakdowns in process; escalate concerns with recommended actions and follow through to resolution
Lead Develop the Accounting Team: In partnership with Controller or Multi-Store Controller, supervise and support accounting staff; set clear expectations, provide coaching for accuracy and accountability, and support hiring, onboarding, and development
Enforce Standards Improve Processes: Ensure adherence to company accounting standards; identify opportunities to improve efficiency, accuracy, and consistency
Maintain a Professional Controlled Environment: Keep the accounting office organized, secure, and audit-ready; ensure proper handling of sensitive financial information
Collaborate Across Departments: Work with Sales, Service, and other departments to ensure alignment between operational activity and accounting processes
Stay Current Compliant: Complete all required HR, compliance, and platform trainings; ensure team adherence to accounting policies, audit requirements, and regulatory standards
Adapt Support Business Needs: Support new initiatives and evolving responsibilities as directed by Controller, Multi-Store Controller, or Home Office
Qualifications
3 years of accounting or dealership accounting experience preferred, including strong understanding of schedules, reconciliations, and daily operations
1 years of supervisory or team lead experience preferred
Experience with CDK or similar dealership systems preferred
Valid driver's license. Acceptable MVR and insurability standards.
Must pass applicable background and pre-employment drug screenings.
Authorized to work in the U.S.
Skills Competencies
Required
Strong financial and analytical skills
High attention to detail and accuracy
Ability to interpret financial data and translate into business insights
Strong communication and partnership with leadership teams
Ability to manage multiple priorities and meet deadlines
Leadership mindset with ability to coach and develop others
Proficiency with Microsoft Office (Excel, Word, Outlook)
Preferred
Experience in an Office Manager or senior accounting leadership role
Familiarity with multi-store accounting standards and processes
Tools Technology
CDK Drive
Microsoft Excel, Word, Outlook
Manufacturer reporting systems
AI-assisted productivity and workflow tools (Copilot, automation, reporting enhancements, etc.)
New technologies, systems, and digital tools that support operational excellence and continuous improvement