Business Operations Coordinator

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design
• construction and facility services

To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

We are adding a Business Operations Coordinator to our growing SPG Mechanical OR group to provide excellent administrative support. You will be an essential member of a warm and welcoming team, making everything run like clockwork. Additional responsibilities include:

Key Responsibilities:

Project Coordination and Administration

• Champion McKinstry processes and procedures to enhance business productivity.

• Provide administrative support including calendar management, schedule meetings, document action items, process administrative workflows, and provide general clerical and project support.

• Assist with project setup, monitor progress, process change orders, and prepare reports and documentation. 

• Information Management: Maintain and update information in platforms like SharePoint, manage the flow of information to stakeholders, and ensure consistency in document usage.

• Process Improvement: Identify opportunities and assist in developing improvements for operational processes, enhancing efficiency and productivity. 

• Support the department with recurring tasks such as billing and month close.

Cross-functional Relationships & Customer Satisfaction

• Support efforts to ensure department goals are aligned with business unit and company goals.

• Provide excellent customer service and develop strong internal customer partnerships with key internal clients.

• Serve as back-up to other Business Operations teammates as needed.

Communication

• Communicate and coordinate with McKinstry internal resources to meet assigned deliverables.

• Participate in purposeful outreach and connecting to departments and regions.

• Perform other duties as assigned.

What You Need to Succeed at McKinstry

• Strong attention to detail, time management and organizational skills.
• Proven ability to learn quickly and build strong relationships.
• Experience providing business support in a large matrixed organization or multi-office environment strongly preferred.
• Proficient with Microsoft products, including Word, Excel, PowerPoint, and Outlook required.

PeopleFirst Benefits

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• “Building Good” paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you’re driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $21.00 - $31.00 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

McKinstry is a drug-free workplace. Employment is contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.

Salary : $21 - $31