Front Office Coordinator

McKinley: Youth, Family, and Community are what we are all about! We offer a great working environment and benefits package! McKinley encourages growth so that you can Be your Best H.U.M.A.N.

At McKinley employees share a set of guiding principles: We embrace a culture that is Hopeful, Understanding, Moral, Awesome, Nurturing. - H.U.M.A.N.

The Company: McKinley is a highly respected welfare organization with a comprehensive array of programs and services – which touch nearly 1,800 lives annually – including short term residential treatment program (STRTP), Foster Care, Adoptions, Mental Health Services, and Special Education. McKinley has 5 locations throughout southern California with our main campus located in San Dimas. We embrace a culture that is H.U.M.A.N.- Hopeful, Understanding, Moral, Awesome, Nurturing. McKinley has created a Hopeful environment, in which we choose optimism in finding the motivation to achieve our greatest dreams. We are a team dedicated to Understanding individual needs and do so by listening and embracing each individual’s stories. We strongly embrace our agency’s Morals by treating everyone with kindness and respect. At McKinley, we acknowledge our team member’s and clients’ Awesome qualities by celebrating what makes each individual unique. We are dedicated to Nurturing a Trauma-Informed Integrated Care approach that has created a unique culture within the organization. We celebrate diversity by our commitment to cultivating an inclusive and affirming environment for all.

The Position: The Office Coordinator supports the successful enrollment and onboarding of students into the school program. This position ensures that all admission guidelines are followed, required documentation is obtained, records are accurately maintained, and families, districts, and students experience a supportive and efficient enrollment process. The Office Coordinator also assists with attendance monitoring, transportation coordination, and general administrative support to ensure smooth school operations.

Compensation and Benefits:

Pay Range: $21.00 - 24.00 hourly

Our people are the heart of our organization, which is why we offer robust benefits to support your health and wellness as well as your personal and financial well-being.

• Medical, Dental, and Vision Insurance- we offer a company defined contribution of $620/month
• Life Insurance
• Flexible Spending Account
• Paid Time Off
• Sick Time
• Paid Holidays
• 403(b) retirement plan with company match up to 3%
• Employee Assistance Program
• Tuition Reimbursement
• Employee Referral Bonus
• Credit Union Membership
• Training Opportunities to Further Personal and Professional Growth

Qualifications:

• High School Diploma/GED Required
• Bachelor’s Degree Preferred
• Minimum of 3 years of experience working at a school/social service organization
• Valid California driver’s license and reliable personal transportation for conducting work assignments (mileage reimbursement)
• Proficient in Google Workspace, Microsoft Office Suite, and other office-related software
• General administrative and clerical abilities
• Strong written and verbal communication skills
• Strong decision-making and problem-solving skills
• Able to work independently and as a self-starter with minimal supervision
• Highly organized and detail-oriented
• Strong interpersonal skills, with the ability to demonstrate professionalism, patience, empathy, and courtesy

Key Responsibilities:

• Make sure all enrollment (new, discharge, and updated info) paperwork for new students is completed and filed accurately.
• Obtain and track student records, including but not limited to transcripts, past IEPs, behavior reports, etc.
• Review and reinforce school policies and procedures with incoming and current students.
• Coordinate with the School Admin to create and organize daily pick-up/drop-off for student transportation services.
• Partner with facilities to ensure vehicles are properly maintained, and any concerns are promptly addressed.
• Maintain student daily attendance records.
• Schedule and coordinate State Testing with districts, including any necessary teacher training.
• Create/update and maintain student cumulative files.
• Input and update all pertinent/assigned information to Praxi-Power, including 1:1 student billing.
• Develop close working relationships with residential team members to provide a seamless service to residential students.
• Participate in strategies that enhance the profile of McKinley Children's Center/Canyon View School within the local community, schools, and school districts.
• Attend and contribute to various meetings as required (Open House and Back-to-School Nights, promotions, graduations, athletic events, etc.).
• Strengthen positive relationships with district partners and community stakeholders.
• Maintain and file all Master Contracts and Individual Service Agreements (ISA’s).
• Retrieve and distribute breakfast to classrooms.
• Provide general front office support, including answering phones, greeting, and checking in visitors, etc.
• All other duties as assigned.

Why Should You Apply?

• Our Mission- work for an organization that makes a real difference in people’s lives
• Competitive pay
• Several benefit options
• Employee tuition reimbursement
• Great training for staff

Join McKinley to Be Your Best H.U.M.A.N.