Clear Lake Ops Admin

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you.

The Payroll & Operations Administrative Assistant supports attendance, timekeeping, payroll preparation, and workforce performance programs by maintaining accurate records, verifying data across multiple systems, and ensuring compliance with company policies. This role plays a critical support function in payroll readiness, attendance policy application, disciplinary documentation, and incentive program tracking. Work is performed within established guidelines and systems, with a strong focus on accuracy, documentation, and deadlines.
Essential Duties & Responsibilities

Minimum Requirement:

Typically requires 3 years of related experience

Critical Requirements:

• High school diploma or equivalent required
• Experience with Family and Medical Leave Act (FMLA), Short-Term Disability (STD), Paid Time Off (PTO), and Leave of Absence (LOA) payroll applications
• Typically requires 3 years of related experience
• Experience with MS Office (specifically proficiency in Excel) required.
  
  Attendance, Timekeeping & Payroll Support
  • Maintain and update attendance and timekeeping trackers, including correction of missed punches and verification of long or short lunches
  • Cross-reference attendance emails, system reports, and trackers to ensure accurate records
  • Conduct routine audits of attendance and timekeeping trackers to identify discrepancies
  • Review timecards for accuracy and completeness and approve timecards prior to payroll deadlines
  • Review payroll systems for missing punches and initiate correction requests as needed
  • Verify employee PTO balances and payroll applications within ADP
  • Track special work hour classifications, including Fly-Away hours and volunteer shift hours, and apply required manual adjustments such as overtime reclassification
  • Track, record, and apply Family and Medical Leave Act (FMLA), Short-Term Disability (STD), Paid Time Off (PTO), and Leave of Absence (LOA) payroll applications
  • Adjust PTO accruals following employee return from leave, in accordance with policy
  Disciplinary Actions, Incentives & Performance Programs
  • Prepare and maintain disciplinary action (DA) documentation related to attendance, behavior, safety, labor management (LM), and DPMO performance
  • Determine disciplinary action eligibility through system reports and operational verification
  • Draft, issue, and track LM-related disciplinary actions in accordance with established guidelines
  • Track DPMO errors and issue associated disciplinary actions when required
  • Record disciplinary action disqualifications affecting incentive eligibility, including YES incentive pay
  • Maintain Opt-Out and YES incentive eligibility lists and ensure accurate updates
  Tracker, Data & System Management
  • Create and maintain attendance, performance, and payroll trackers for new hires and new calendar years
  • Update YDYW (Your Day, Your Way) time allocations annually
  • Maintain claim documentation, Matrix email records, and related tracking files
  • Track approved and denied claims and maintain supporting documentation
  • Support ongoing data integrity through routine tracker audits and system cross-checks
  Systems & Tools
  • Timekeeping and payroll systems (e.g., ADP)
  • Attendance, incentive, and disciplinary tracking tools
  • BOT and system-generated performance and attendance reports
  • Email and document management systems
  Knowledge, Skills & Abilities
  • Basic knowledge of attendance, timekeeping, and payroll processes
  • Strong attention to detail and data accuracy
  • Ability to follow detailed procedures and meet strict payroll and reporting deadlines
  • Ability to handle confidential employee information with discretion
  • Strong organizational and documentation skills
  • Ability to identify discrepancies and escalate issues according to defined processes
  Problem Solving & Complexity
  • Performs routine, recurring tasks of moderate volume and defined scope
  • Identifies data inconsistencies, missing information, or policy exceptions and follows established escalation paths
  • Work is guided by documented procedures, policies, and system rules
  
  Education & Experience
  • Prior administrative, payroll, or timekeeping experience preferred
  • On-the-job training provided for systems, policies, and procedures
  
  

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here.

Our Base Pay Range for this position

$20.32 - $33.86

McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson's (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind:

McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application.

McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates.

McKesson job postings are posted on our career site: careers.mckesson.com.

McKesson is an Equal Opportunity Employer

McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson's full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to (United States) Disability_Accommodation@McKesson.com or (Canada) Accessibility@mckesson.ca. Resumes or CVs submitted to this email box will not be accepted.

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