Accounts Payable Specialist

JOB SUMMARY

The Accounts Payable Specialist is responsible for reviewing, validating, and processing various types of accounts payable transactions for payment according to the department's policies and procedures. The Accounts Payable Specialist is also responsible for the timely resolution of invoice discrepancies, ensuring the departments remain in good standing with the vendor community. Accuracy and attention to detail are critical for this role.

JOB RESPONSIBILITIES

· Ability to organize and prioritize daily work.

· Effectively portray outstanding customer service through courteous and effective oral and written communication skills.

· Identify improvements in the Accounts Payable process to provide added value to the Company.

· Exercise judgment in evaluating the completeness and accuracy of invoices submitted for payment and invoices in the problem bins. Identify problems with the invoices/P.O.s and take corrective action to resolve errors.

· Build and execute the material check run utilizing the Tableau Report weekly.

· Collect and review all receipts and other data necessary to process monthly payments for numerous credit card accounts: Home Depot, Lowe’s, BOA Visa Credit Cards, and Staples credit accounts. Obtain Purchase Orders where required and verify that the receipt dollars and Purchase Order dollars match prior to posting. Provide a spreadsheet of BOA credit card activity/coding to the Accounting Manager prior to GL close.

· Process retainage payments monthly, ensuring receipt of all necessary interim and/or final lien waivers prior to payment being mailed.

· Process subcontract payments twice a month and communicate with the profit centers regarding any P.O. Holds prior to payment being processed. Ensure all necessary interim and/or final lien waivers are received prior to payment being mailed.

· Process all manual check requests company-wide, ensuring proper coding and disbursement of checks.

· Back-up for pre-processing of all invoices, verifying that all information entered is accurate.

· Reconcile and reimburse the Accounting Department’s petty cash box and call armored car service for weekly petty cash requirements for all departments. Input all petty cash amounts into Dynamics for processing.

· Research and reconcile vendor statements and contact vendors whenever necessary.

· Perform the ACH process twice a month, including building the ACH payment file and transmitting the payment file to Paymode for processing.

· Assist in the monthly closing procedure by posting any necessary invoices prior to closing for McKenny’s Inc. and McKenney’s Sales.

· Assist in E-Payables procedure, including submitting vendor payment files to Comdata and vendor file updates as needed.

· Quarterly – Process stockholder tax payments to Georgia and North Carolina.

· Provide training and mentoring to new team members in all areas of Accounts Payable.

· Inform the Accounts Payable Manager of any problems encountered and make creative suggestions on ways to enhance the accounts payable process.

· Meet company and Accounting Department goals and deadlines.

· Other duties within the Shared Services umbrella (A/R, A/P, and payroll) as assigned by management.

BASIC QUALIFICATIONS

Education and Experience

· At least 2 years of accounts payable experience

· Must have PC experience in Windows

environments, working knowledge of Word

processing, spreadsheets, e-mail, web-enabled

applications, and database software.

· High school diploma or GED.

Knowledge, Skills, and Abilities

· Strong customer service skills.

· Able to work with a diverse group of people.

· Capable of problem analysis and resolution.

· Excellent interpersonal and communication skills

· Must be a self-starter, with the ability to work well as part of a team and independently.

· Able to use time productively, maximize efficiency, and meet challenging work goals.

· Able to maintain a high level of attention to detail while completing multiple or repetitive tasks.

· Demonstrate extremely high accuracy and quality while meeting specific deadlines.

· Must possess and maintain an exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self and others.

· Must project a professional and polished image that inspires confidence and trust.

PREFERRED REQUIREMENTS

· A/P experience in the construction industry.

· Bachelor’s degree in Accounting or Finance.

· Microsoft Dynamics and Doclink experience.

WORKING CONDITIONS AND PHYSICAL EFFORTS

· Work is normally performed in a typical interior/office environment

· No or very limited exposure to physical risk.

· No or very limited physical effort required.

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.