What are the responsibilities and job description for the Human Resources Coordinator position at McGuireWoods LLP?
Overview
McGuireWoods is searching for a Human Resources Coordinator to join our team in Richmond, VA or Chicago, IL. This person will provide administrative and operational support to the Employee Relations team, with a focus on supporting employee relations activities and day-to-day HR operations. This role helps ensure the efficient, consistent execution of HR processes while maintaining a high level of professionalism and confidentiality.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities
- Provide administrative support to the Employee Relations team across HR activities
- Assist with employee relations matters, including intake, documentation, tracking, and follow-up
- Support preparation of employee communications and documentation (e.g., performance discussions, corrective actions)
- Coordinate scheduling and logistics for HR-related meetings and investigations
- Assist with onboarding and offboarding processes, including system updates and documentation
- Partner with HRIS and internal teams to ensure accurate data entry and reporting
- Respond to routine employee and manager inquiries, escalating issues as appropriate
- Support process improvements and maintain standardized HR procedures
- Assist with special projects and HR initiatives as needed
Qualifications
- Bachelor’s degree preferred, or equivalent combination of education and 1–2 years of HR, recruiting, or related experience
- Strong organizational skills with excellent attention to detail
- Ability to handle confidential information with discretion and sound judgment
- Proven ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- Professional interpersonal skills with the ability to interact at all levels of the organization
- Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn HR systems
- Strong follow-through and ability to work independently
- Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work
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