What are the responsibilities and job description for the Bookkeeper position at McGregor Foundation?
Bookkeeper
Your work CAN make a difference! Work with people who share your passion!
Are you an enthusiastic individual who loves all aspects of quietly fixing everyone else’s math? If your answer is yes, then McGregor may be the perfect place for you!
We are looking for a detail-loving, number-crunching Bookkeeper who enjoys keeping things balanced, organized, and running smoothly behind the scenes. If reconciliations, and solving financial puzzles bring you joy, we would love to meet you.
Join a team where your skills matter, your work is appreciated, and your attention to detail helps make a difference every day.
The Role
Responsible for performing all functions of the accounts payable and general ledger processes through our electronic payables system including entering invoices to final payment.
What You Will Do
- Perform all aspects of the accounts payable process in the electronic payables system NetSuite and general ledger including proper coding of all invoices and timely payment of all invoices.
- Responsible for ensuring all managers review and approve their invoices timely in the electronic payables system.
- Review all invoices for correct invoice number, amount, and general ledger coding before approving the electronic payables system.
- Post all invoices from the electronic payables system to the general ledger three times per week.
- Process all payments for all companies in the general ledger via check, ACH, and credit card weekly.
- Save check run reports through electronic payables system to SharePoint.
- Reconcile the disputed invoices in the electronic payables system.
- Record credit card statements monthly utilizing expense management software (i.e., Concur) into the general ledger prior to payment and scan supporting documents to SharePoint.
- Ensure all invoices are paid in a timely manner and prior to the due dates to ensure no late fees /interest/ assessments are incurred. If possible, pay within limits to maximize any available discounts from the vendor.
- Close out all transactions in the electronic payables system in accordance with the monthly closing schedule.
- Responsible for all vendor communication, reconciliation of vendor statements and master file maintenance.
- Prepare and file all 1099s at year-end for all companies.
- Complete all credit applications and prepare tax-exempt certificates as requested.
- Participate in month-end closing processes.
- Responsible for audit requests related to accounts payable.
- Perform other duties as assigned as needed.
Qualification
- High school diploma or equivalent.
- Two to three (2-3) years of related work experience.
- Associate degree in Accounting or Business preferred.
- Ability to write routine reports.
- Intermediate knowledge of computers including Microsoft applications, general ledger, and other accounting software.
Benefits
**Health/HSA, Dental, Vision, 403b Matching Retirement plan, Employer paid Life Insurance, optional Voluntary Life coverage, STD, LTD, Critical Illness and Accident coverage. Paid Time Off and Sick Time.
McGregor is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Onsite Monday through Friday
40 hours/week; shift 9:00 a.m. - 5:00 p.m.
Salary : $20 - $23