What are the responsibilities and job description for the SENIOR LEGAL ASSISTANT position at McGlinchey Stafford?
Document Management :
Microsoft Office Suite : Advanced proficiency in Word for document creation and formatting, Excel for data management and analysis, Outlook for email communication and calendar management, and PowerPoint for creating presentations.
Adobe Acrobat : Expertise in using Adobe Acrobat for bates labeling, splitting and combining PDF documents, optimizing and reducing PDF file sizes, and ensuring documents are properly formatted and accessible.
E-filing Systems : Skilled in navigating and utilizing e-filing systems and procedures for both state and federal courts, ensuring timely and accurate submission of legal documents.
File-Sharing Tools : Experience with various file-sharing tools to securely share documents with clients, opposing counsel, and other parties.
Electronic Document Management Systems : Familiarity with electronic document management systems for organizing, storing, and retrieving legal documents efficiently.
Litigation Support :
Litigation Process : Comprehensive understanding of the litigation process, including the stages of litigation, key deadlines, and the role of a legal assistant in supporting attorneys throughout the process.
File Organization : Organizing and maintaining physical and electronic files throughout the litigation process, ensuring all documents are easily accessible and properly filed.
Attorney Support : Assisting attorneys with time entry, billing, and other administrative
Administrative Duties :
Conflicts Checks : Conducting conflicts checks to ensure there are no conflicts of interest before opening new client files.
Client File Management : Opening and maintaining client files, ensuring all necessary information is accurately recorded and up to date.
Scheduling and Calendaring : Assisting attorneys with scheduling appointments, court dates, and meetings, as well as planning business travel arrangements.
Client Communication : Communicating with clients, opposing counsel, and third parties at the direction of attorneys.
Case File Management : Managing electronic case files, including organizing documents, updating case information, and ensuring all deadlines are met.
Docketing : Calendaring and docketing litigation deadlines to ensure all critical dates are tracked and met.
Expense Preparation : Preparing attorney and office expenses for reimbursement, ensuring all expenses are accurately documented and submitted.
Vendor Invoices : Processing payment of vendor invoices, ensuring timely and accurate payment for services rendered.
General Office Duties : Assisting with general office duties as needed, including filing, copying, and other administrative tasks.
Qualifications :
Experience : A minimum of 10 years of experience in a legal assistant or paralegal role.
Technology Adaptability : Ability to quickly adapt to and learn new technologies, ensuring efficient use of the latest tools and software.
Organizational Skills : Strong organizational skills and attention to detail, ensuring all tasks are completed accurately and efficiently.
Communication Skills : Excellent communication skills, both written and verbal, ensuring clear and professional interactions with clients, attorneys, and other parties.
Teamwork : Ability to work independently and as part of a team, demonstrating flexibility and a collaborative approach to work.
Paralegal Experience : Paralegal experience is highly desirable, providing valuable insight and expertise in supporting legal processes and procedures.
Work Arrangement :
Hybrid Work Option : There may be an opportunity to transition to a hybrid work arrangement after sufficient training and demonstrated ability to work independently and effectively.
Compensation :
Pay : Compensation is commensurate with knowledge, skills and relevant legal experience. The salary range for this position is $85,000 to $95,000.
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