What are the responsibilities and job description for the Accounts Payable Specialist position at McDonell Area Catholic Schools?
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Accounts Payable SpecialistLocation: Chippewa Falls, WI, 54729
Position SummaryThe Finance Assistant supports the McDonell Area Catholic Schools (MACS) programs, ensuring adequate and suitable financial resources to complete its activities. This role is responsible for many accounting-related tasks, including serving as the record keeper of system-wide fiscal resources. In cooperation with the Finance Manager and Controller, the Finance Assistant is responsible for keeping the Finance Committee, Central Office, President, and Dean apprised of the fiscal status of the organization.
Qualifications- Accounting degree and/or successful prior work experience in bookkeeping and accounting
- Familiarity with the principles of non-profit and/or small business financial management
- Ability to communicate accurate account information to administration, staff, and stakeholders
- Strong computer skills and ability to learn all software programs necessary to the position
- Excellent interpersonal and written communication skills
- Commitment to the mission and vision of MACS
The Finance Director
ResponsibilitiesI. Accounting – General- Prepares monthly accrual entries in accounting software
- Assists Finance Director with financial audits of the school system
- Processes weekly SCRIP (gift card fundraising) reconciliation into accounting system
- Inputs Accounts Payable batch
- Assists in coding of expenditures
- Processes checks
- Works in collaboration with the Finance Director to ensure adherence to policies and procedures regarding signatures on all vouchers and purchase orders
- Maintains Booster Club and activity accounts
- Handles customer service phone calls from vendors, parents, staff, supervisors, and administrators concerning payments and invoicing
- Maintains vendor file, making all address and name changes as necessary; adds and deletes vendors when needed
- Produces month-end reports for the Director of Food Service
- Prepares year-end closeout
- Updates food account software to reflect active accounts
- Assists in the preparation of the DPI final financial report
- Cross train as back-up in other finance team duties.
- Performs any other reasonable duties related to the position as assigned by the MACS Finance Manager or Controller
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