Payroll Clerk

JOB SUMMARY:
Ready to be the pulse of our payroll operations? As our Payroll Clerk, you’ll own multi-state payroll with laser focus, ensure every paycheck is perfect, and keep compliance tighter than a drum. From processing wages across states to managing 401(k) contributions, you’ll be the payroll hero McDonald Commercial Properties trusts to keep our team paid and happy.

Who We Are: The McDonald Companies Vibe
At McDonald Companies, we’re not just a family-owned business—we’re a 140-year-old legacy of awesomeness! We’re all about growing together—with our people, our properties, and the communities we serve. Whether it’s building cool spaces, managing properties, or keeping the good times rolling at South Bay Marina, we’re here to make a difference. Oh, and we’ve got a logistics powerhouse, WSW Logistics, handling warehousing, trucking, and more. Ready to join a team that’s all about creating opportunities and long-lasting partnerships? Let’s do this!

YOUR WORK VIBE:
You’ll be the go-to payroll pro, collaborating with HR, management, and employees daily. Bring a professional vibe, a can-do attitude, and a smile that says, “Your paycheck is in good hands!” Whether it’s internal teamwork or calming an employee’s payroll question, you’re the glue that keeps payroll flowing smoothly.

YOUR MISSION:

Essential Duties and Responsibilities

• Payroll Processing

  • Process multi-state payroll with 100% accuracy for weekly, bi-weekly, and semi-monthly pay cycles across various jurisdictions.

  • Calculate wages, overtime, deductions, garnishments, and 401(k) contributions according to established procedures.

• Compliance & Record Keeping

  • Maintain confidential payroll records and ensure compliance with all applicable federal, state, and local regulations.

  • Prepare and file quarterly and annual payroll tax reports, including 941s, state withholdings, and W-2s.

• Payroll Reconciliation & Inquiries

  • Reconcile payroll discrepancies and promptly resolve employee payroll inquiries with professionalism and efficiency.

  • Manage timekeeping systems, audit entries, and ensure data is imported into payroll software seamlessly.

• 401(k) Administration

  • Administer 401(k) enrollments, contributions, loans, and perform compliance testing, including nondiscrimination testing.

• Ad-Hoc Payroll Projects

  • Assist with ad-hoc payroll projects and make decisions under tight deadlines when necessary.

• Additional Responsibilities

  • Take on additional tasks as required to support the payroll team and broader HR function.

Required Qualifications

• At least 2 years of experience specifically in payroll processing, with a demonstrated ability to handle end-to-end payroll functions.

• Extensive knowledge of multi-state payroll processing, including wage calculations, garnishments, deductions, and 401(k) contributions.

• High level of accuracy and attention to detail in payroll processing and record-keeping.

• Ability to work independently and meet deadlines under pressure.

• Strong communication skills, with the ability to handle employee payroll inquiries diplomatically.

• Knowledge of payroll tax regulations and the ability to file tax reports accurately.

BONUS POINTS:
· Associate’s degree in Accounting, Finance, or related field
· Experience with QuickBooks Payroll, ADP, Paychex, or Acumatica
· CPP (Certified Payroll Professional) or FPC certification
· Advanced Excel skills (VLOOKUP, pivot tables, data validation)

PHYSICAL POWERS NEEDED:
· Be a desk dynamo, comfortably stationed for at least 60% of the time.
· Zip around the office to grab files, use machinery, or chat with teammates.
· Work those fingers on computers, copiers, and printers like a tech gymnast.
· Keep your ears sharp for phone calls and in-person chats, and speak clearly to share the payroll love.
· Read screens, memos, and emails with laser focus.
· Occasionally lift or move objects up to 10 lbs (think light file boxes, not boulders).

WHY YOU’LL LOVE WORKING WITH US: PERKS THAT PACK A PUNCH!
At McDonald Companies, we’ve got your back with a benefits package that’s as awesome as you are:
· Health Insurance: Kicks in after 30 days, with plans for you and your family (no spousal surcharge—score!). Plus, we’ve got your back with medical claim support.
· Disability Coverage: Company-paid short- and long-term disability for peace of mind.
· Life Insurance: $25,000 company-paid policy, with options to level up your coverage.
· Wellness Plans: Optional critical illness and accident coverage for extra protection.
· 401(k) Retirement Plan: 4% company match (contribute 5% to max it out!) and financial advisory support to plan your future.
· Gear Up: $300 annual clothing reimbursement for safety-sensitive roles, plus free safety gear.
· Employee Assistance Program (EAP): Free, confidential support for life’s challenges.
· Paid Time Off (PTO): Start with 80 hours of vacation, 10 paid holidays, and potential floating holidays for ultimate flexibility.
· Stay Fit: Monthly gym membership reimbursement to keep you moving.
· Phone Perks: Monthly reimbursement for work-related calls and texts.

Salary : $300