GPS Executive Assistant

About McDaniel College:

McDaniel College is a four-year, independent college of the liberal arts and sciences offering over 100 undergraduate and graduate programs. One of the original "Colleges That Change Lives," McDaniel emphasizes experiential learning and student-faculty collaboration to develop the unique potential in every student. Represented by the Green Terror, over 20 athletic teams compete in the NCAA Division III Centennial Conference. A student-centered community of 1,600 undergraduates and 1,400 graduate students offers access to both Baltimore and Washington, D.C., plus a European campus in Budapest, Hungary.

This position has a budgeted hiring rate of $51,000. The position is classified as an A3. The A3 salary band for all full-time, 12-month positions at the college with this classification have a minimum rate of $45,000 and a maximum rate of $70,312.50. The actual schedule for exempt positions may vary based on the workload and responsibilities assigned.

At McDaniel College we value our employees by offering our full-time employees tuition remission, 403B retirement accounts, paid time off, medical insurance, flexible spending accounts, life insurance, and paid maternity and parental leave. For more information about the college's benefits, please click here to review the 2026 benefits guidebook and click here to view 2026 premium rates.

Job Description:

The GPS Executive Assistant for Graduate and Professional Studies (GPS) provides administrative and operational support to the Dean of Graduate and Professional Studies. The position serves as a central coordinator for division operations, communications, assessment activities, faculty support functions, student communications, and special projects. This role requires a high level of professionalism, discretion, organizational leadership, and the ability to manage multiple priorities in a dynamic higher education environment.

Key Responsibilities

Administrative Coordination

Manage the Dean and division calendars, meetings, and communications, including drafting correspondence and preparing reports and presentations. Serve as a professional liaison for the Dean's Office, coordinate meeting materials and follow-ups, and handle confidential information with discretion. Provide administrative support for meetings, events, and special initiatives.

Operations & Office Management

Support daily operations by coordinating workflows, managing budgets, purchasing, invoice processing, contracts, financial tracking, and facilities operations. Oversee scheduling of spaces, maintain records and communications, and assist with events, logistics, and office coverage. Administer scholarships, maintain academic records and portal content, and support faculty and staff hiring processes.

Assessment, Reporting & Compliance

Assist with data collection, surveys, reporting, and documentation for assessment, accreditation, and program review. Maintain records and support institutional effectiveness efforts, along with additional duties and special projects as assigned.

Requirements:

• Associate of Arts degree required; bachelor's degree preferred. Equivalent combinations of education and progressively responsible administrative experience may be considered.
• Three to five years of increasingly responsible administrative, operational, or executive support experience, preferably in higher education.
• Demonstrated ability to support senior leadership in a complex and fast-paced environment.
• Strong organizational, project coordination, and problem-solving skills.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities independently while maintaining accuracy and attention to detail.
• Ability to exercise discretion and maintain confidentiality.
• Strong technology skills, including proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other office technologies.
• Experience with Ellucian Colleague, Informer, or similar enterprise information systems preferred.
• Experience supporting assessment, reporting, accreditation, or compliance activities preferred.
• Ability to work some evenings and weekends as needed.

Additional Information:

McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on the basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics.

Application Instructions:

To Apply

For a complete job description including essential responsibilities and to apply, please visit the college's employment webpage. Completed applications must include a cover letter addressing position qualifications and related experience, resume, and the names and contact information of three professional references. Review of applications will begin immediately. The position will be open until filled.

Please click the Apply Now button below to begin your application.