What are the responsibilities and job description for the Topeka- Apartment Administrator Full-Time Assisted Living position at McCrite Plaza?
Topeka- Apartment Administrator Full-Time Assisted Living
Come join our Family Owned and Operated Five Star Community. We offer competitive pay, company benefits, and we have wonderful residents.
Reports to: Director of Operations (Executive Management).
Position Status: Full-time.
Hours of Operation: The hours will be set by the Owner/President; does include evenings and weekends as necessary.
Job Summary: The Apartment Director’s primary function is to operate the Assistant Living and Independent Living facility. In this role, the Apartment Director will manage and take responsibility for all activities related to administration, personnel, facility, information services (i.e. medical system and files) and safety. The Apartment Director is responsible for development and implementation of annual budgets, policies, and goals. This position exercises considerable judgment in applying professional knowledge in solving problems.
Essential Functions / Duties:
Come join our Family Owned and Operated Five Star Community. We offer competitive pay, company benefits, and we have wonderful residents.
Reports to: Director of Operations (Executive Management).
Position Status: Full-time.
Hours of Operation: The hours will be set by the Owner/President; does include evenings and weekends as necessary.
Job Summary: The Apartment Director’s primary function is to operate the Assistant Living and Independent Living facility. In this role, the Apartment Director will manage and take responsibility for all activities related to administration, personnel, facility, information services (i.e. medical system and files) and safety. The Apartment Director is responsible for development and implementation of annual budgets, policies, and goals. This position exercises considerable judgment in applying professional knowledge in solving problems.
Essential Functions / Duties:
- Responsible for compliance with federal, state, and local regulations; develop policies regarding duties and activities of facility staff; operate the facility in accordance with established policies, procedures, and guidelines and ensure they are met and followed by all staff; act as a liaison between the facility and regulatory and/or resident advocacy agencies.
- Direct, evaluate, and supervise all resident care and initiate corrective action as necessary; provide guidance in the development of individualized plans of resident care; evaluate resident care as related to individualized resident needs, family involvement, and the physician’s plan of care for the resident, as needed.
- Oversee and/or direct resident care conferences, as needed.
- Act as a liaison to the Executive Management for the medical, nursing, and other professional staff members and all facility departments.
- Interview and select candidates for staff positions as needed.
- Assist with the scheduling of staff hours, as needed, to ensure adequate staffing; establish standards for performance and customer service.
- Supervise, direct, and evaluate staff on duties and initiate corrective action as necessary. In addition, counsel staff and implement disciplinary action, up to and including termination, when necessary; prepare written employee performance evaluations and salary increases or promotions.
- Prepare reports requested by Executive Management.
- Manage the Operations Budget for the facility.
- Responsible for all financial transactions; work with the Controller to ensure the proper disbursement of money, as needed, and the proper recording of such transactions; act as a liaison between the facility and all fiscal intermediaries.
- Communicate and work with facility vendors, suppliers, and contractors; ensure all necessary supplies are purchased and available for staff; ensure that all equipment is in operating order.
- Responsible for the privacy of health information (resident as well as staff); develop and implement policies and procedures and supervise the confidentiality and safe storage of current and closed resident records, personnel records, and physical facility records within regulatory requirements.
- Direct the implementation of educational programs including, but not limited to, orientation and in-service for licensed and unlicensed facility staff; conduct staff meetings (with all shifts) for the purpose of planning, coordinating, and implementing service policies and procedures.
- Listen to and respond to questions and concerns from residents, families, or staff regarding privacy policies and procedures; arbitrate/mediate complaints and disputes concerning residents, families or staff.
- Develop relationships with residents and families.
- Establish and maintain good relationships with community agencies providing services of benefit to the facility; establish open lines of communication with consultants and consistently take follow-up action on recommendations.
- Review and evaluate all recommendations of the facility’s committees and consultants.
Other Duties:
- Assist the marketing director with various public relation and internal marketing functions; represent the facility at community functions, such as but not limited to, Chamber events, AHCA, Administrator organizations, etc.
- Establish and maintain good relationships with community agencies providing services of benefit to the facility; establish open lines of communication with consultants and consistently take follow-up action on recommendations.
- Interview potential residents and residents’ representatives to collect accurate data or admission inquiries.
- Explain the facility admission agreement, and all attachments, to potential, new residents, and residents’ representatives and families.
- Arrange with appropriate state and legal agencies for the guardianship of those residents in need.
- Assume responsibility as Privacy Official to develop and implement policies and procedures to safeguard the privacy of Resident’s and staff health information consistent with federal and state laws and regulations.
- Responsible for the privacy of health information (resident as well as staff); develop and implement policies and procedures and supervise the confidentiality and safe storage of current and closed resident records, personnel records, and physical facility records within regulatory requirements.
- Oversee expansion of assisted living licensure, if conditions warrant.
- Comply with federal, state, and company policies, procedures, and regulations.
- Operate computers programmed with software needed to record, store, and analyze resident information; operate copy/fax/printer machines to send documents and produce documents.
- Perform other related duties as needed to ensure the operation of the facility or as directed by the Managing Member of other members of management.
- Please refer to the Physical and Other Requirements section for abilities that are essential as they relate to the ability to do duties listed above.
Education and Experiences: Prior experience in a similar working environment is a requirement. This position requires a Bachelor’s degree and a license in the state of Kansas as an Adult Care Home Administrator. Supervisory experience is required.
In lieu of the above, any equivalent combination of training and experience may be considered at the discretion of McCrite Plaza Management.
Abilities: The successful candidate will have a poised, professional demeanor, and a positive attitude. They will be resourceful and have the ability to take the initiative in a changing workplace and adapt to varying requirements and needs. Specific abilities include:
- Ability to understand, observe, and enforce infection control procedures related to facility services.
- Ability to observe and interpret all facility safety policies and procedures; maintain knowledge of established policies and procedures of the governing body in compliance with federal, state, and local regulations; ability to communicate them to staff.
- Ability to understand and recognize potential physical, chemical, and electrical hazards and take immediate corrective action as appropriate.
- Ability to understand and enforce the Exposure Control Plan as this position risks occupational exposure to blood borne pathogens and other infectious material as an essential function of the job.
- Ability to understand and apply all financial data supplied to the facility; maintain working knowledge of federal and state taxation.
- Ability to solve issues and troubleshoot questions.
- Ability to communicate exceptionally well orally, with the capacity to lead groups of people and to respond quickly and clearly to challenges; ability to speak and read English, and follow oral and written directions.
- Ability to set priorities for own work and work of others (if applicable) and to supervise and coordinate others (if applicable) in the completion of tasks in a timely and responsive manner.
- Ability to safeguard the privacy of Residents’ health information.
- Ability to establish and maintain effective working relationships with the public, residents, and staff.
- Ability to use computers; the ability to use the designated facility computer system (or systems) at a proficient level.
- Ability to perform other related duties as directed by administration.
- Must attend staff meetings, in-service classes, and committee meetings as assigned or required.
Physical and Other Requirements: Primarily this position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. In addition, this position interacts with residents, family members, staff, etc., under all conditions and circumstances and must be constantly alert for resident safety. This position is also subject to exposure to infectious diseases, conditions, etc., including the Hepatitis B viruses. This position on occasion works in residents' rooms as well as various activity rooms and is subject to lifting, transporting, and supporting residents.
This position requires the following abilities as essential to for the position:
This position requires the following abilities as essential to for the position:
- Ability to sit, stand, bend, stoop, stretch, crawl, crouch, kneel, balance, finger, grasp, push, pull, reach, or walk.
- Ability to lift people/objects from a lower to higher position or moving people/objects along a horizontal level but from position to position. This includes lifting and carrying weights up to 25 pounds.
- Ability to exert force upon an object in order to draw, drag or tug objects toward the source of the force in a sustained motion.