What are the responsibilities and job description for the Project Administrator position at McCarthy Building Companies, Inc.?
McCarthy Building Companies, Inc. is America's premier, 100% employee owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners starting in the earliest stages of design, throughout construction and beyond project completion.
McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award winning training programs, a best in class Total Rewards program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In.
How do McCarthy partners define our culture?
We Live Our Core Values: We do whatever it takes to deliver on our promises with honesty and integrity in alignment with our Strategic Map.
We Are Employee Owned: We are personally invested in building the things people need in our communities.
We Feel Like A Family: We value human to human connections and help each other succeed.
We Are Builders: We respect the work we do and everyone who helps make it happen.
The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. This individual will work in conjunction with the Project team in a very fast paced environment.
Key Responsibilities
NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.
McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.
If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.
McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award winning training programs, a best in class Total Rewards program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In.
How do McCarthy partners define our culture?
We Live Our Core Values: We do whatever it takes to deliver on our promises with honesty and integrity in alignment with our Strategic Map.
We Are Employee Owned: We are personally invested in building the things people need in our communities.
We Feel Like A Family: We value human to human connections and help each other succeed.
We Are Builders: We respect the work we do and everyone who helps make it happen.
The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. This individual will work in conjunction with the Project team in a very fast paced environment.
Key Responsibilities
- Answer and direct incoming calls, taking messages as necessary
- Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
- Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
- Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
- Set up vendor accounts for field office
- Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors
- Produce manpower summary reports and process new hires
- Track and maintain subcontractor and supplier records
- 2 years clerical/administrative experience, preferably in the construction industry
- Payroll experience required
- Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
- Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
- Ability to work with all levels of project staff and organization
- Experience with CMiC software considered a plus
- Geographically mobile and able to relocate within a region
NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.
McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.
If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.