2026-27 Clerk, Accounting

PRIMARY PURPOSE:

Perform accounts payable functions and assure timely payment of all financial obligations of the district in conformity with established policies and procedures; assist in general ledger functions required to maintain Internal Control compliance; support and compliment district staff to provide equitable learning opportunities for all students.

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED, required

Special Knowledge/Skills:

Strong and accurate mathematical skills

Ability to communicate effectively with co-workers, district staff and vendors

Ability to follow verbal and written instructions

Computer literacy, Microsoft Excel and Word software experience, preferred

Experience:

Two (2) years of Direct Accounts Payable or General Accounting/Bookkeeping experience, preferred

Workdays:  226

Clerical/Technical Pay Structure:  Pay Grade 5

Pay Date:  Monthly

Hourly Pay Range:  

Minimum:   $19.00

Midpoint:    $22.76

Maximum:  $26.52

Note:  Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience.

MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS:

1. Review and process purchase orders payments, pay authorizations.

2. Distribute all accounts payable checks to campuses, departments and vendors.

3. Create and maintain vendor files for accounts payable documentation.

4. Communicate with User Campuses/Departments and vendors to resolve issues regarding payments and open purchase orders.

5. Reconcile monthly vendor statements and serve as a liaison between the User Campus/Department and vendor to resolve outstanding invoices.

6. Process P-Card and Virtual Card transactions.

8. Review outstanding check listing on a monthly basis and Prepare Stop Payment Forms for cancellation/reissuance of stale dated checks, process/post cancellation on the accounts payable system.

9. Prepare adjusting entries for corrections and/or modifications.

10. Follow McAllen ISD customer service standards.

11. Perform other duties assigned by immediate supervisor (primary evaluator).

12. Process district-wide travel forms, review allowability of expenses claimed and review/re-calculate final reconciliation of travel claim.

SUPERVISORY RESPONSIBILITIES:

None

EQUIPMENT USED:

Computer, adding machine, scanner, copier and fax machine

WORKING CONDITIONS:

Mental Demands:

Ability to maintain concentration while responding to interruptions; ability to perform multiple functions; maintain emotional control under stress

Physical Demands/Environmental Factors:

Prolonged sitting; repetitive hand motion; hearing and speaking clearly; exposure to noise; occasional prolonged and irregular hours