Deltek Vantagepoint ERP Administrator

Job Title: Deltek Vantagepoint ERP Administrator 

Department: Finance 
Reports To: CFO
FLSA Status: Exempt

Work Location: Tampa, FL/Hybrid

Position Summary

The Deltek Vantagepoint Administrator drives operational excellence across a project based supports the business operations of a project-based engineering/technical services firm by managing and optimizing the Deltek Vantagepoint ERP system. This role ensures accurate project setup, time & expense workflow functionality, data consistency, reporting efficiency, and system configuration across Project Management, Finance, Marketing/CRM, and Human Resources. The Deltek Administrator works closely with Project Managers, technical teams and stakeholders to improve visibility into project performance, resource planning, and profitability.

Key Responsibilities

• Serve as the primary system administrator for Deltek Vantagepoint. Oversees installation, performance, updates, monitoring, back-up and restore activities.
• Configure and maintain project lifecycle workflows, including project setup, budgeting, forecasting, time entry, billing, and closeout.
• Establish and maintain user roles, security groups, dashboards, and approval workflows tailored to engineering operations.
• Monitor data accuracy across CRM, Projects, Finance, and HR modules; perform regular data audits and cleanup.
• Develop, customize, and schedule reports (project performance, utilization, billing forecast, backlog, etc.).
• Train staff at all levels (PMs, supervisors, finance, admin) and create job aids, documentation, and SOPs.
• Coordinate system updates, migrations, module expansions, and user acceptance testing.
• Troubleshoot system issues; coordinate with Deltek support and 3rd-party consultants if necessary.
• Support the finance team during monthly, quarterly, and year-end processes with system reporting and reconciliation support.
• Maintain integration with related systems, including accounting software, payroll/HRIS, CRM, and document management systems.
• Key Performance Indicator monitoring, such as system uptime, issue resolution, accuracy of project set up and financial data.

Required Qualifications

• 7 years of direct Deltek Vantagepoint ERP administration experience.
• Bachelor’s degree in accounting, business administration, information systems, engineering management, or related field.
• Experience in professional engineering, architecture, surveying, or technical consulting environment.
• Understanding of project-based financials, including utilization, work-in-progress, percent complete, cost/labor multipliers, and billing methods (Lump Sum, T&M, Cost ).
• Strong communication and training skills, especially with non-financial stakeholders.
• Proficiency with report building tools and/or business analytics (Deltek Reporting, SQL, Power BI, Power App, Power Automate, SharePoint or similar technologies).

Preferred Qualifications

• Experience supporting project managers in budgeting, forecasting, and resource planning.
• Experience integrating Deltek with CRM (Vantagepoint CRM) or HRIS/payroll (currently ADP.)
• Deltek Vantagepoint, ITILv3 and MCSA certifications.

Key Competencies

• Continuous process improvement
• Analytical problem solving
• Collaboration with technical and financial teams
• System user training & adoption
• Confidentiality & data integrity

Benefits

• Choice of Two Medical Plans – 100% Employee Coverage 
• HSA medical option – with Company contribution
• Affordable Dental & Vision Plans – Keep that winning smile sharp
• 401(k) with 3% Company Contribution – Future you says thanks
• Short & Long-Term Disability (Company Paid) – Because life happens
• Critical Illness, Hospital Indemnity, Accident Plan- Pairs nicely with an HSA
• $100,000 Life Insurance (Company Paid) – Your family’s safety net
• Professional Development & Certifications – Always be leveling up
• PTO Paid Holidays – Rest hard, play hard

About Us

MC Squared is a professional consulting engineering firm specializing in the fields of Geotechnical Engineering, Geo-Environmental, Construction Materials Testing and Inspection, and Pavement Design and Management with offices in Florida, Georgia, and South Carolina. Our clients include DOTs, municipalities, state agencies, and large multi-national engineering firms. We are retained to provide innovative solutions to complex subsurface issues to support the design of heavy civil infrastructure projects in Transportation, Water/Wastewater, Tunneling, Dams, and Aviation sectors, as well as provide cost-effective solutions for structures, commercial developments, and educational institutions. MC Squared has experienced significant year-over-year growth for the last several years and our current in-house projects and backlog show the trend will continue.

Equal Opportunity Employer
We welcome candidates of all backgrounds and are committed to a respectful, fair, and inclusive workplace.