Accounting Coordinator

Our client, a boutique NYC antitrust firm is seeking an Accounting Coordinator to join their team. This is a great opportunity for someone with a solid legal accounting background looking to take ownership of a role and develop policies, procedures, and best practices for the firm. There is also the potential for helping to build out a team down the line. You'll work with great colleagues and the firm values kindness and respect.

Hybrid schedule - 3 days in office, 2 WFH.

Day-to-day responsibilities:

• Develop billing, accounts receivable, collections policies and procedures in collaboration with firm Partners.
• Manage and maintain the time and billing database using Clio software.
• Create new clients, service codes, and new employee profiles in the system.
• Train new employees on the time-entry system.
• Ensure employees maintain accurate billing records in the system and communicate deadlines for billing entries.
• Prepare and generate client invoices.
• Generate billing, cash receipt, WIP/accounts receivable aging, realization, and employee productivity reports.
• Apply customer payments, research and resolves payment discrepancies.
• Reviews outstanding bills against aging reports and notify partners of outstanding bills.
• Process payroll.
• Record cash receipts/deposits, wire transfers, and ACH transactions.
• Enter vendor invoices and maintains accounts payable aging.
• Match vendor invoices with purchase orders.
• Update bank balances regularly.
• Prepare checks or ACH payments and enters/records cash disbursements.
• Maintain vendor files.
• Post journal entries in accounting software.

Requirements:

• Associate degree in accounting or related field. Bachelor degree preferred.
• 3 years of law firm accounting experience that includes billing, collections, accounts receivable, accounts payable, payroll, and bookkeeping experience.
• Proficient in MS Word, Excel, Outlook, QuickBooks. Knowledge of time and billing sytem.