Front Office Coordinator/Receptionist

Front Office Coordinator Position

MAZZA NIRO, PLC
Probate, Estate Planning, Guardianships/Conservatorships, and Probate Litigation Law Firm

About Mazza Niro, PLC: Mazza Niro, PLC is a boutique competitive law firm specializing in estate planning, probate, trust administration, guardianship, conservatorship, and probate litigation services. Mazza Niro aims to create a positive, professional, and balanced work atmosphere for its employees. We are family- and team-oriented firm that works to deliver the best legal service for our clients, to help each other achieve our individual professional goals, and towards achieving the firm's long-term goals. We are a young, energetic firm with a drive to grow and innovate. Check out our website at mazzaniro.com.

Compensation: Compensation dependent on experience ($18-$24 per hour)
Employment Type: Full-Time; Monday-Friday 8:00 AM-5:00 PM

Location: 5425 E. Bell Road, Suite 104, Scottsdale, Arizona 85254
Position Availability: Immediate

Our law firm is seeking a personable and self-motivated Front Office Coordinator to join our firm. Experience in a law firm is preferred, but not required. This position requires daily communication with clients, attorneys, and other team members. Our ideal candidate is reliable, positive, kind, flexible, detail-oriented, and demonstrates exemplary work ethic.

Responsibilities include but are not limited to:

· Answering multi-line phone system

· Intaking potential new clients

· Interacting and communicating with Clients and opposing parties

· Scanning and saving mail and filings

· Mailing communications and court documents

· Assisting with copying, scanning, and fax

· Organizing electronic and physical files

· Managing digital practice management system and intake system

· Supporting attorneys

· Managing Attorney calendars

· Using Microsoft Outlook, Microsoft Word, Adobe Acrobat, Clio Manage and Grow interfaces, Monday, and other legal computer systems

· Preparing Attorney digital and physical files

· Preparing emails to clients, parties, and attorneys

· Maximizing the client experience

Skills/Requirements:

· Must have excellent organization skills, with a high attention to detail

· Must have excellent verbal and written communication skills

· Must have problem-solving abilities and be able to think quickly on their feet

· Must be able to multi-task in a fast pace, independent work environment

· Must have strong time management skills, effective planning, and execution ability

· Professionalism and professional work attire is required

· Outgoing

· Technology proficient

· Excellent organizational skills

· Time management skills

· Self-driven and desire to learn.

· Multi-tasker

· Managing engagement and confirming doc-u-sign progress

· Digital file creation and management

· Prior experience with customer relations

· Must have attention to detail

How to Apply

· If you are interested in joining Mazza Niro, PLC, please submit your resume and a cover letter through our website: https://mazzaniro.com/join-our-team/

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Work Location: In person

Salary : $18 - $24