What are the responsibilities and job description for the Paralegal position at Maynard Nexsen?
Summary
The Paralegal will assist up to four attorneys with real estate transactions and closings, and other organizational and administrative duties.
Essential Job Functions
Necessary Knowledge, Skills and Abilities
The Paralegal will assist up to four attorneys with real estate transactions and closings, and other organizational and administrative duties.
Essential Job Functions
- Transaction & Closing Support
- Coordinate all aspects of commercial real estate and finance transactions from inception through closing
- Prepare and organize closing checklists, timelines, and deal documentation
- Manage execution and distribution of closing documents; oversee post-closing processes and deliverables
- Document Drafting & Review
- Draft and revise loan documents, closing statements, settlement statements, and ancillary real estate documentation
- Prepare UCC filings (UCC-1, UCC-3), title objection letters, and lender-side due diligence summaries
- Assist with preparation of loan modifications, extensions, and refinancing documentation
- Due Diligence
- Review title commitments, surveys (ALTA/NSPS), zoning reports, and environmental reports
- Coordinate title and survey review with attorneys; track and resolve title objections
- Manage corporate documentation and entity due diligence (good standings, organizational documents)
- Lender Representation Support
- Work closely with lender clients, title companies, and outside counsel to facilitate smooth closings
- Handle communication across multiple parties, ensuring deadlines and requirements are met
- Track funding requirements and assist with closing fund flows (where applicable)
- Post-Closing & File Management
- Assemble and distribute closing binders (physical and electronic)
- Ensure proper recording of documents and track receipt of recorded instruments
- Maintain organized electronic files within document management systems (iManage/NetDocuments)
- Billing & Timekeeping
- Track billable time in accordance with firm expectations
- Assist attorneys with matter organization to maximize efficiency and billing accuracy
Necessary Knowledge, Skills and Abilities
- Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
- Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.
- Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
- Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
- Retain a high level of flexibility and resourceful problem solving. Exceptional verbal and written communication skills.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.
- High School diploma
- Paralegal associates degree or other relevant certification preferred
- Ability to work extended hours when necessary.
- Normal office environment; no unusual physical demands.