What are the responsibilities and job description for the Accounting Coordinator position at Mayday Manufacturing Co?
Essential Duties And Responsibilities
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Invoice and Payment Processing – Handle customer invoices, payments, and vendor invoices to ensure accurate financial transactions.
- Collections and Outstanding Balances – Monitor accounts receivable, follow up on overdue payments, and maintain records of outstanding balances.
- Vendor and Customer Account Management – Maintain accurate records for vendors and customers, ensuring timely payments and reconciliations.
- Bank and Ledger Reconciliation – Reconcile bank statements and general ledger accounts to maintain financial accuracy.
- Journal Entry Management – Prepare and document journal entries for financial transactions while ensuring compliance.
- Audit and Compliance Support – Assist with audits, regulatory compliance, and financial documentation requirements.
- Fixed Asset Tracking and Maintenance – Assist with fixed asset records, including acquisitions, disposals, and depreciation entries.
- Expense and Discrepancy Resolution – Address discrepancies in accounts payable and receivable, ensuring timely resolutions.
- Policy and Procedure Adherence – Ensure all financial processes align with company policies and industry regulations.
- To meet the needs of our customers and colleagues, you are expected to be at your workstation and ready to work at your designated start time
- Keen attention to detail
- Proficient in Outlook and Excel
- Perform effectively in environments with frequent workload changes and competing demands
- Ability to follow through on requests
- Demonstrated ability to meet deadlines
- High School diploma or General Education Degree (GED)
- 2 years of accounting or bookkeeping experience, Accounts Payable/Receivables/Accounting.
- Basic understanding of GAAP (Generally Accepted Accounting Principles)
- Proficient in Microsoft Excel; experience with accounting software (e.g., QuickBooks, SAP) is a plus
- Strong analytical and problem-solving skills
- Attention to detail and high level of accuracy
- Excellent organizational and time management skills
- Good communication and interpersonal skills
- Associate degree in Accounting or Finance (preferred)
- Experience with AR/AP processes, journal entries, and asset management
- Strong analytical and reporting skills
- Experience using financial/accounting software packages
- Excellent collaboration and communication skills
- Strong time management and organizational skills
- Must have an acceptable criminal history background check.
- Must pass a drug test.
- Prolonged periods sitting at a desk and working on a computer
- Perform with some interruptions and/or distractions
- Frequently uses telephone and email to communicate with consultants, contractors, vendors, and co-workers
- Bends and stoops up to 1 hour per day for filing/records maintenance
- Full-time, 40 hours per week, Monday-Friday, 8:00am to 5:00pm (core hours)
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Working in close proximity to others
- Work is in an office environment
- Must be able to work in a fast-paced team environment
