What are the responsibilities and job description for the Revenue & Contract Administrator position at May Institute?
Department: FP&A (Financial Planning & Analysis)
Location: Randolph, MA (Hybrid; on-site Mondays & Fridays)
Schedule: Part-time, 30 hours/week (flexible across 4–5 days)
The Revenue & Contract Administrator is a key member of the FP&A team responsible for the oversight, maintenance, and administration of approximately $66M in Massachusetts state contracts with the Department of Developmental Services (DDS), supporting 320 people in 77 residential programs statewide. This role ensures contracts are accurate, current, compliant, and properly aligned with the monthly billing cycle.
The Administrator will manage contract creation, renewals, amendments, reconciliations, and billing summaries, while liaising with DDS and internal teams. This position requires exceptional attention to detail, strong analytical skills, and the ability to independently problem-solve and follow through with accuracy and accountability.
Key Responsibilities
Contract Management: Prepare and process new contracts, renewals, and amendments for approximately $66M in DDS state contracts.
Monthly Billing: Oversee and verify the accuracy of the monthly billing cycle.
Communication: Liaise with DDS on contract execution, amendments, and billing matters.
Record Keeping: Maintain detailed schedules of contracts and relevant information.
Revenue Recording: Prepare monthly summaries of state contract billing and retroactive billing.
Reconciliation: Ensure all aspects of contract management and billing are reconciled accurately.
Support: Assist the FP&A team with annual audits and the Uniform Financial Statement (UFR).
Problem Solving: Independently identify, research, and resolve issues related to contracts or billing discrepancies.
Collaboration: Support internal teams to ensure alignment across billing, accounting, and financial reporting.
Required Skills & Qualifications
Intermediate to advanced Excel skills (formulas, pivot tables, data analysis).
High organization and attention to detail.
Ability to meet deadlines and work independently.
Strong verbal and written communication skills.
Exceptional problem-solving abilities with a knack for identifying and resolving challenges.
Strong leadership and organizational skills to drive team success.
Preferred experience in accounting and working with Massachusetts Department of Developmental Services (DDS) contracts.
Experience with contract administration, billing, or financial reconciliation is highly desirable.
Why This Role Matters
Compensation range: $33.65 -$36.00 hourly
Directly supports the funding and operations of 77 residential programs serving 320 people across Massachusetts.
Ensures accurate financial management of contracts that directly impact the lives of individuals supported by the organization.
Provides an opportunity to see the organization’s mission in action and make a meaningful impact.
Location: Randolph, MA (Hybrid; on-site Mondays & Fridays)
Schedule: Part-time, 30 hours/week (flexible across 4–5 days)
The Revenue & Contract Administrator is a key member of the FP&A team responsible for the oversight, maintenance, and administration of approximately $66M in Massachusetts state contracts with the Department of Developmental Services (DDS), supporting 320 people in 77 residential programs statewide. This role ensures contracts are accurate, current, compliant, and properly aligned with the monthly billing cycle.
The Administrator will manage contract creation, renewals, amendments, reconciliations, and billing summaries, while liaising with DDS and internal teams. This position requires exceptional attention to detail, strong analytical skills, and the ability to independently problem-solve and follow through with accuracy and accountability.
Key Responsibilities
Contract Management: Prepare and process new contracts, renewals, and amendments for approximately $66M in DDS state contracts.
Monthly Billing: Oversee and verify the accuracy of the monthly billing cycle.
Communication: Liaise with DDS on contract execution, amendments, and billing matters.
Record Keeping: Maintain detailed schedules of contracts and relevant information.
Revenue Recording: Prepare monthly summaries of state contract billing and retroactive billing.
Reconciliation: Ensure all aspects of contract management and billing are reconciled accurately.
Support: Assist the FP&A team with annual audits and the Uniform Financial Statement (UFR).
Problem Solving: Independently identify, research, and resolve issues related to contracts or billing discrepancies.
Collaboration: Support internal teams to ensure alignment across billing, accounting, and financial reporting.
Required Skills & Qualifications
Intermediate to advanced Excel skills (formulas, pivot tables, data analysis).
High organization and attention to detail.
Ability to meet deadlines and work independently.
Strong verbal and written communication skills.
Exceptional problem-solving abilities with a knack for identifying and resolving challenges.
Strong leadership and organizational skills to drive team success.
Preferred experience in accounting and working with Massachusetts Department of Developmental Services (DDS) contracts.
Experience with contract administration, billing, or financial reconciliation is highly desirable.
Why This Role Matters
Compensation range: $33.65 -$36.00 hourly
Directly supports the funding and operations of 77 residential programs serving 320 people across Massachusetts.
Ensures accurate financial management of contracts that directly impact the lives of individuals supported by the organization.
Provides an opportunity to see the organization’s mission in action and make a meaningful impact.
Salary : $34 - $36
