Office Assistant

Job Summary

Maxum Irrigation Jordan Brook Lawncare is a growing, family owned and operated business that specializes in irrigation repairs, maintenance, and installations for residential and commercial customers, as well as fertilization and lawn treatments. Our goal is simple, "exceed customers’ expectations". How do we do this? Again, it's simple, but most companies complicate it. We hire the best in the industry, invest in our employees and exceed their expectations, and expect them to do the same for our customers.

We are seeking a proactive and detail-oriented Office Assistant to join our dynamic team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, organizational prowess, and technical skills will help create an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Duties

• Manage multi-line phone systems with professionalism, ensuring clear communication and courteous customer service
• Handle front desk responsibilities, greeting visitors and directing them appropriately with excellent phone etiquette
• Perform data entry tasks using spreadsheets, word processing, and productivity software such as Microsoft Office and QuickBooks
• Maintain organized filing systems—both digital and physical—ensuring quick retrieval of documents and records
• Assist with calendar management and appointment scheduling for technicians
• Support bookkeeping activities using QuickBooks or similar accounting software to track invoices
• Provide clerical support including proofreading documents, preparing reports, and managing correspondence
• Offer customer support by addressing inquiries promptly via phone or email, ensuring positive client communication
• Support team members with personal assistant tasks or special projects to enhance overall office productivity

Experience

• Previous office experience in administrative roles, including front desk or receptionist duties, is highly preferred
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks
• Experience with data entry, filing systems, and document proofreading to ensure accuracy and clarity
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent communication skills with professional phone etiquette
• Technical proficiency in computer literacy, including familiarity with multi-line phone systems and office management software
• Customer service experience that highlights responsiveness and client communication skills

Schedule

• Monday through Friday 8:30am - 5:00pm

Join us in creating a vibrant office environment where your skills make a real difference! We value energetic team players who are eager to grow professionally while supporting our daily operations. This is a paid opportunity designed for individuals ready to bring their organizational talents and technical expertise into a rewarding administrative role.

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off

Work Location: In person

Salary : $20