Administrative Assistant

Come for a JOB, stay for a CAREER.

Perks

Hotel discounts, same day pay, holiday pay, advancement opportunities!

Do you thrive on organization, enjoy keeping projects moving, and take pride in supporting a fast-paced team? Waterford Hotel Group is seeking an Engineering Administrative Assistant to support our Engineering & Technical Services department. This role is ideal for someone who enjoys coordinating multiple priorities, working with vendors, maintaining detailed records, and serving as the administrative hub for a busy engineering team.

What You'll Do:

• Coordinate and track engineering work orders and maintenance requests.
• Process invoices, purchase orders, and vendor documentation.
• Maintain preventive maintenance schedules and departmental records.
• Track inventory, engineering supplies, and equipment purchases.
• Prepare reports, spreadsheets, presentations, and departmental correspondence.
• Organize budgets, energy usage reports, safety documentation, and compliance records.
• Coordinate with hotels, vendors, and internal departments to ensure projects and repairs stay on schedule.
• Provide administrative support to the Director of Engineering and Technical Services.

What We're Looking For:

• Previous administrative or office support experience required.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to prioritize multiple projects while meeting deadlines.
• Experience working with purchasing, invoices, maintenance systems, or facilities management is a plus.
• Hospitality, engineering, construction, or property management experience is preferred but not required.
• Must be able to pass a background check.