What are the responsibilities and job description for the Part Time Administrative Assistant position at Maximum Legal Services Corporation?
Job Summary:
The Part-Time Administrative Assistant facilitates the efficient operation of the office by performing a variety of clerical and administrative tasks, including organizing, filing, typing, and data entry. This position is located at Maximum Legal Services Corporation (MaxCorp), a Hawaii non-profit corporation located in Honolulu. This is a part-time, in-person position. Specific work days and hours will be mutually agreed upon and must fall within MaxCorp's normal business hours (Monday-Friday, 8:30 a.m.-5:00 p.m.).
Pay:
● Commensurate with experience.
Benefits:
● Eligibility for MaxCorp benefits is based on the number of hours worked, in accordance with MaxCorp policy.
Supervisory Responsibilities:
● None.
Duties/Responsibilities:
● Answers and transfers phone calls, screening when necessary.
● Welcomes and directs visitors and clients.
● Retrieves, sorts, and scans mail and distributes mail to the appropriate persons in the office.
● Maintains and organizes filing systems as assigned, including client files, correspondence files, and other administrative files, with appropriate attention to confidentiality.
● Performs typing, data entry, and document preparation as assigned.
● Retrieves information as requested from records and other related documents.
● Responds to routine administrative inquiries and questions.
● Assists with scheduling and coordinating appointments or meetings as assigned.
● Maintains office supplies and assists with coordination of office equipment.
● Performs other related duties as assigned.
Required Skills/Abilities:
● Strong organizational skills and attention to detail.
● Ability to type accurately and enter data efficiently.
● Good verbal and written communication skills.
● Ability to work well and cooperatively with others.
● Strong problem-solving skills and sound judgment.
● Ability to maintain confidentiality and exercise discretion regarding sensitive client and organizational information.
● Basic proficiency in Microsoft Office Suite or related software.
● Ability to manage time effectively and follow through on assigned tasks.
Preferred Qualifications:
● Prior experience in a legal office or professional services setting.
● Some college coursework.
Education and Experience:
● High school diploma or equivalent required.
● This position offers the opportunity to learn and develop administrative skills within a public-service legal organization.
Physical Requirements:
● Prolonged periods sitting at a desk and working on a computer.
● Must be able to lift up to 15 pounds at times.
Please submit your cover letter, resume/CV, and references to contact@maxlegalservices.org.
Pay: From $20.00 per hour
Benefits:
- Free parking
Work Location: In person
Salary : $20