Inventory Coordinator

Inventory Coordinator

Maxi Scientific — Owings Mills, Maryland

Part-time, W-2 employee | Immediate opening

$20.00–$25.00 per hour, based on experience and qualifications

Monday–Friday, 1:00 p.m.–5:00 p.m. ET | 20 hours per week to start

Stop Feeling Like a Number at a Big-Box Warehouse!

Come work where your effort, ideas, reliability, and results are noticed and appreciated! Maxi Scientific is a small, family-owned business that supplies analytical laboratory products. This is a hands-on opportunity to work directly with the CEO/owner, take real ownership of a warehouse operation, and make a meaningful impact every day!

Why You’ll Love Working at Maxi Scientific

• You will be appreciated and noticed!

• You will work directly with the CEO/Owner, who's a super-friendly guy!

• No nights or weekends required!

• Predictable, solid schedule!

• Work in a comfortable environment. Our warehouse is climate-controlled with a GREAT A/C system—cool in the summer and warm in the winter!

• Enjoy a quiet, safe workplace!

• Make a real difference in the company! Help create the warehouse layout, organization system, procedures, and inventory controls from the ground up!

• Grow with the company! This role begins part-time, with a projected expansion to earlier daytime hours and potentially a 9:00 a.m.–5:00 p.m. schedule within approximately 12–18 months as volume grows!

• Build valuable skills! Gain hands-on responsibility across fulfillment, inventory control, purchasing, and direct supplier coordination!

Role at a Glance

• Starting schedule: Monday–Friday, 1:00 p.m.–5:00 p.m. ET (20 hours per week)

• Pay: $20.00–$25.00 per hour, based on experience and qualifications

• Employment: W-2 employee

• Benefits: Paid time off and paid sick leave totaling up to one week per year

• Workplace: Approximately 1,200 square feet, approximately 150 SKUs, and 5–15 daily parcel shipments

• Reporting: Directly to the CEO/owner

• Start date: Immediate

About the Role

This is not a passive data-entry job. As our Inventory Coordinator, you will run essential day-to-day warehouse, inventory, and replenishment activities with a very high standard of accuracy and organization. You will work independently and will be trusted to improve processes, spot issues early, and take ownership of getting things done.

You will process daily UPS shipments, receive and count inventory, maintain accurate records, organize the warehouse, and coordinate replenishment orders with suppliers overseas. The role combines hands-on warehouse work with the opportunity to learn and contribute to purchasing, supplier communications, and inventory planning.

What You’ll Do

Create a Better, More Organized Warehouse

• Design, implement, and maintain a clean, efficient, clearly labeled warehouse organization system.

• Assemble and install shelving and warehouse racking where needed; organize product storage for safe, efficient access.

• Create useful procedures, checklists, bin locations, labels, and workflows for receiving, put-away, fulfillment, and inventory counts.

• Order and maintain warehouse supplies, packing materials, labels, and other operational necessities.

• Maintain a safe, orderly workspace and use equipment responsibly.

Own Daily Shipping and Fulfillment

• Pick, pack, label, and ship daily UPS parcel orders accurately and in an organized fashion.

• Meet the daily same-day shipping cutoff of 4:00 p.m. ET.

• Use ShipStation to create labels, maintain shipment records, and support accurate fulfillment.

• Set up LTL shipments when required.

• Process occasional returns (we have an exceptionally low return rate...something like 0.001%), including inspection, documentation, and return-to-stock coordination.

• Perform product quality checks when needed.

• Complete simple kitting/case-packing work

Keep Inventory Accurate and Under Control

• Receive inbound inventory; verify quantities and condition against purchase documents; document discrepancies or damage; and complete timely put-away.

• Maintain accurate inventory records across StockTrim, QuickBooks Online, Google Sheets, and related systems.

• Complete a full physical inventory count at least weekly; investigate, correct, and report discrepancies promptly.

• Maintain an exceptionally high standard of inventory accuracy to prevent stockouts, over-ordering, and unnecessary carrying costs.

• Monitor inventory levels, demand signals, reorder points, and forecasts in StockTrim.

• Recommend what to order, how much to order, and when to order it, to the CEO/Accounting Manager for approval

Coordinate Purchasing and Chinese Suppliers

• Communicate directly with suppliers overseas regarding replenishment needs, pro forma invoices, production schedules, order status, and exceptions.

• Manage approximately 5–10 open purchase orders at a time using the company’s Google Sheets tracker.

• Prepare and coordinate new inventory orders; negotiate pricing, quantities, and terms as appropriate.

• Route all final orders to the CEO for approval before placement.

• Keep purchase-order details current, including supplier, SKU, quantity, price, pro forma invoice status, production schedule, and expected arrival timing.

• Use concise, structured, decision-oriented communication to reduce unnecessary back-and-forth across the 12-hour time difference with suppliers.

• Report stock-out risks, production delays, pricing changes, and other exceptions promptly.

• Occasional supplier follow-up outside the normal shift is a strong plus, but not required.

Report Clearly and Communicate Proactively

• Provide a clear daily report at the start of employment covering shipments, inventory activity, counts, open purchase orders, inbound deliveries, issues, etc. at the end of every day

• Transition to concise, high-level reporting as systems become established and performance is demonstrated.

• Communicate directly and proactively with the CEO about priorities, inventory risks, operational improvements, and support needs.

What Success Looks Like in Your First 30–90 Days

• Practical shelving and racking have been built or installed as needed.

• The warehouse has a highly organized, labeled layout that makes every product easy to locate.

• Clear SKU, bin-location, receiving, put-away, and inventory-count processes are in place.

• Order and inventory records are clean, accurate, and reliable.

• Daily orders are processed accurately and on time, with a goal of zero incorrect shipments over a rolling 30-day period.

• The open purchase-order tracker is current, and the CEO has a clear view of incoming inventory ETAs, and exceptions.

What You Bring

• High school diploma or equivalent.

• U.S. citizenship required.

• Strong computer skills and comfort using Gmail, Google Sheets, and web-based business software.

• A reliable, self-directed, resourceful, and entrepreneurial approach to work.

• Exceptional organization, attention to detail, and commitment to accurate work.

• Ability to work independently, take initiative, solve practical problems, and build systems rather than wait for detailed instructions.

• Ability to lift and move up to 50 lbs. regularly; stand and walk for much of the shift; move boxes using carts; move pallets with a pallet jack; and safely use a step stool or small ladder.

• Comfort completing a background check as a condition of employment, consistent with applicable law.

GREAT to Have, but Not Required

No previous warehouse or inventory experience is required. If you are highly organized, computer-confident, proactive, and eager to learn, we encourage you to apply!

The following are strong advantages:

• Experience with ShipStation, StockTrim, QuickBooks Online, inventory software, or Google Sheets.

• Warehouse fulfillment, receiving, inventory control, purchasing, or operations experience.

• Experience coordinating directly with overseas suppliers, (China, India, Korea, etc.)

• Mandarin Chinese speaking or business-writing ability.

• Familiarity with UPS shipping, LTL shipment setup, warehouse racking, import logistics, freight forwarding, customs processes, or landed-cost considerations.

Ready to Join a Company Where You Matter?

Please submit your resume along with a brief note describing:

1. Any warehouse, inventory, fulfillment, purchasing, or operations experience; and

2. A time you created, improved, or maintained an organized system or process.

Pay: $20.00 - $25.00 per hour

Expected hours: 20.0 per week

Benefits:

• Paid time off

Work Location: In person

Salary : $20 - $25