What are the responsibilities and job description for the Executive Assistant/Office Manager position at Mavtel USA?
About Our Company
MavTel USA is a contract manufacturer of cable assemblies and wiring harnesses. At MavTel USA, we know that a well-organized office is the backbone of success. Located in North Richland Hills, our team thrives on collaboration, diversity, and innovation. We are committed to creating an inclusive workplace where every voice matters, every effort is valued. and every team member has the tools to grow and succeed. We'd love to meet you if you're ready to be the glue that holds a dynamic team together and lead with purpose.
Job Description
We're looking for an enthusiastic and highly organized office manager to join our team. In this role, you'll be at the heart of our operations, often the first person that a customer will encounter. Ensuring the office runs smoothly and efficiently. From fostering a positive office culture to coordinating essential administrative functions, you'll play a pivotal role in shaping our company's success.
Job Responsibilities and Tasks
* Oversee daily office operations, supply management, and vendor relations.
*Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel.
* Act as a central point for internal as well as external communications, ensuring team alignment and effective collaboration.
* Maintain compliance with safety protocols, HR policies, and operational standards.
*Monitor and report on office expenses, supply inventory, and administrative budgets.
*Interface with outsourced Accounting/Payroll administration, turning in time sheets and other documents accurately and on-time.
Skills and Qualifications
Must have:
* Experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations.
*Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
*Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale.
*Advanced knowledge of Microsoft Office Suite and familiarity with Quick Books.
*Great bookkeeping skills
* Experience managing office budgets, overseeing expenses reporting, and negotiating vendor contracts to ensure cost-effective operations.
*Quick thinker with a knack for identifying issues and implementing creative, practical solutions.
*Ability to motivate and guide team members while fostering a culture of accountability and excellence.
*Must have own transportation and the ability to assist in off-site assignments as requrired.
Nice-to-have:
* Familiarity with hiring processes, employee on-boarding, and maintaining personnel records.
*Knowledge of workplace safety standards, legal requirements, and industry best practices for maintaining a secure and compliant office environment.
*Live local to the North Richland Hills area as this is not a remote position.
Application Information:
Are you ready to bring your organization skills and leadership qualities to a company that values your contributions?
Apply today to join our inclusive, forward-thinking team.
Submit your resume and cover letter detailing your experience and goals to:
Howard@mavtel.com
We look forward to welcoming a productive and enthusiastic Office Manager to our growing team.
Job Type: Full-time
Benefits:
- Health insurance
- Paid time off
Work Location: In person