Deputy Trustee I - Part time

Nature of Work
This is very responsible clerical and accounting work involving the collection of property and public utility taxes for citizens of Maury County and the processing of revenues from other county offices and departments. The primary responsibilities of this position are the accurate collection of property taxes and the maintenance of accurate financial records. Additional activities associated with the job include providing information and assistance to individuals on the phone and in person, receiving and accounting for tax payments, preparing tax notices, and assisting tax payers who qualify for tax relief. Job responsibilities require a strong background in accounting, considerable organizational, decision and interpersonal skills and dedicated attention to detail. Job performance is evaluated by the County Trustee through review of the accuracy of all completed transactions, compliance with established operating procedures, ability to interact successfully with the public, local officials, attorneys, mortgage companies, etc. and organizational skills. Job activities are also subject to state audit.

Illustrative Examples of Work
-Collects property taxes from the public and mortgage companies, makes entries in appropriate ledgers and databases and provides receipts.
-Answers the phone, greets customers and provides information about taxes, penalties, etc.
-Assists in preparing and mailing tax notices in accordance with established schedules during the fiscal year.
-Assists financial institutions, attorneys, real estate agencies and title companies with information regarding tax payments and deposit accounts.
-Assists with filing bankruptcy claims with the court, maintaining hard copy files, entering the information into the computer and submitting delinquent bankruptcies with the Clerk & Master’s office.
-Prepares change orders received from the Property Assessor’s office including value changes, pickups, new owners, rollback taxes and balance tax aggregates.
-Receipts monies and miscellaneous income from other county offices and departments and ensures that they are deposited in the proper account.
-Processes tax payments received by mail and mails receipts back to the taxpayer.
-Enters and deletes mortgage company tax information in the computer.
-Updates information in the computer database such as change of address, property changes of ownership, etc. and researches records to update incorrect addresses.
-Processes incoming mail and outgoing mail.
-Assists with completing applications for state tax relief program for eligible elderly and/or disabled constituents and completes a DV (debit voucher) for submission to the state.
-Reviews ACV’s (credit vouchers) for individuals participating in the tax relief program to ensure they are still eligible, determine if all the information is still accurate and coincides with state records.
-Assists with balancing cash drawers on a daily basis and ensures computer back ups are performed on a daily basis.
-Assists with coordinating office activities with the Property Assessor’s office, Register of Deed’s office and the Clerk & Master office to ensure the accuracy of property ownership, address changes, delinquent taxes, etc.
-Assists with coordinating daily activities with the Accounting Department for the receipting of funds.
-Assists local municipalities with issues pertaining to tax relief, providing required documentation, providing tax histories, etc.
-Performs related duties as required.