What are the responsibilities and job description for the Deputy Trustee I - Part time position at Maury County Government?
Nature of Work
This is very responsible clerical and accounting work involving the collection of property and public utility taxes for citizens of Maury County and the processing of revenues from other county offices and departments. The primary responsibilities of this position are the accurate collection of property taxes and the maintenance of accurate financial records. Additional activities associated with the job include providing information and assistance to individuals on the phone and in person, receiving and accounting for tax payments, preparing tax notices, and assisting tax payers who qualify for tax relief. Job responsibilities require a strong background in accounting, considerable organizational, decision and interpersonal skills and dedicated attention to detail. Job performance is evaluated by the County Trustee through review of the accuracy of all completed transactions, compliance with established operating procedures, ability to interact successfully with the public, local officials, attorneys, mortgage companies, etc. and organizational skills. Job activities are also subject to state audit.
Illustrative Examples of Work
- Collects property taxes from the public and mortgage companies, makes entries in appropriate ledgers and databases and provides receipts.
- Answers the phone, greets customers and provides information about taxes, penalties, etc.
- Assists in preparing and mailing tax notices in accordance with established schedules during the fiscal year.
- Assists financial institutions, attorneys, real estate agencies and title companies with information regarding tax payments and deposit accounts.
- Assists with filing bankruptcy claims with the court, maintaining hard copy files, entering the information into the computer and submitting delinquent bankruptcies with the Clerk & Master’s office.
- Prepares change orders received from the Property Assessor’s office including value changes, pickups, new owners, rollback taxes and balance tax aggregates.
- Receipts monies and miscellaneous income from other county offices and departments and ensures that they are deposited in the proper account.
- Processes tax payments received by mail and mails receipts back to the taxpayer.
- Enters and deletes mortgage company tax information in the computer.
- Updates information in the computer database such as change of address, property changes of ownership, etc. and researches records to update incorrect addresses.
- Processes incoming mail and outgoing mail.
- Assists with completing applications for state tax relief program for eligible elderly and/or disabled constituents and completes a DV (debit voucher) for submission to the state.
- Reviews ACV’s (credit vouchers) for individuals participating in the tax relief program to ensure they are still eligible, determine if all the information is still accurate and coincides with state records.
- Assists with balancing cash drawers on a daily basis and ensures computer back ups are performed on a daily basis.
- Assists with coordinating office activities with the Property Assessor’s office, Register of Deed’s office and the Clerk & Master office to ensure the accuracy of property ownership, address changes, delinquent taxes, etc.
- Assists with coordinating daily activities with the Accounting Department for the receipting of funds.
- Assists local municipalities with issues pertaining to tax relief, providing required documentation, providing tax histories, etc.
- Performs related duties as required.
Graduation from an accredited high school including and/or supplemented by courses in accounting, banking, and/or bookkeeping (Associate Degree preferred); experience in general clerical and bookkeeping work; experience working with the public; good organizational, interpersonal and decision making skills; ability to consistently deal with detailed financial information in an accurate manner; or any equivalent combination of education and/or experience to provide the following critical knowledge, abilities and skills:
- Considerable knowledge of the policies and procedures established for the Maury County Trustee’s office.
- Considerable knowledge of the principles and practices of bookkeeping and basic accounting including balancing and reconciling daily transactions, use of internal controls, receipting of revenues, etc.
- Considerable knowledge of the organization and functions of the Maury County Trustee’s office.
- Considerable knowledge of T.C.A. regulations pertaining to tax collection, tax relief, property assessments including required monetary transactions.
- Knowledge of the general operations and functions of other Maury County Government offices that involve the Trustee’s office operations including the Accounting Department, Register of Deeds, Property Assessors office and Clerk & Masters office.
- Knowledge of the probate process as it pertains to the disposition of property in wills and other legal documents.
- Ability to apply basic and advanced bookkeeping principles and practices and maintain appropriate standards of accuracy and integrity for all financial transactions.
- Ability to make appropriate and effective decisions regarding daily work assignments in accordance with established policies and procedures.
- Ability to make arithmetic computations and tabulations rapidly and accurately.
- Ability to deal with detailed and complex information in a consistently accurate manner.
- Ability to communicate effectively in oral and written forms.
- Ability to interact in a professional and effective manner with co-workers, other county employees, financial institutions, attorneys, local officials and the public.
- Skill in the operation of contemporary office equipment including FAX machines, photocopiers, calculators, postage machines, etc.
- Skill in the use of computer terminals, proprietary software programs, word processing, database management and spreadsheet applications.
Necessary Special Requirement
- Incumbents must be bondable.
Physical Requirements
- This is light to medium work requiring moderate static, explosive, dynamic and trunk strength and requiring the exertion of up to 50 pounds of force occasionally and up to 10 pounds of force frequently to move objects
- Work requires considerable flexibility, mobility and speed of limb movement
- Work requires moderate effort and stamina
- Work requires both gross body equilibrium and coordination for balancing, bending, stooping, kneeling and walking
- Work requires arm/hand steadiness and manual and finger dexterity
- Vocal communication is required for expressing or exchanging ideas by means of the spoken word
- Hearing is required to perceive information in both quiet and noisy environments and determine the direction of sounds
- Visual acuity is required for the inspection of small defects and/or small parts, use of measuring devices, operation of office equipment, determining the accuracy and thoroughness of work, color differentiation, and observing general surroundings and activities
- The worker is subject to inside environmental conditions
Maury County Government
FLSA – Non-Exempt
06/04/2019
The Maury County Human Resources Department is accepting
internal and external applications for the position of
Deputy Trustee I.
This is a part-time position grade 6, with a starting pay rate of $16.29 per hour.
Maury County Government is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.
Salary : $16