Tax Administrative Assistant - Baton Rouge, LA

About Mauldin & Jenkins, LLC

Founded in 1918, Mauldin & Jenkins, LLC has operated as one continuous, trusted entity for over a century. As a Top 100 CPA Firm, our long-standing reputation is built on providing high-quality assurance, tax, and advisory services. We pride ourselves on fostering a culture of continuous learning, work-life balance, and dedicated client service across multiple industries.

We are seeking a Tax Administrative Assistant at our Baton Rouge office to support both of our Louisiana offices. The successful candidate will be personable, professional, and adept at multitasking in a deadline-driven environment while maintaining superior attention to detail and accuracy. Strong organizational, time management, and communication skills are a necessity – along with sensitivity to confidential matters.

The primary responsibilities include but are not limited to:

• Print, assemble, bind and/or proof various types of tax returns after preparation by staff
• E-file returns and coordinate receipt of authorization forms
• Organize, scan, monitor and manage client tax documentation (paper or electronic)
• Manage processes in SurePrep/Tax Caddy with clients and Client Executives
• Prepare and/or proof individual and corporate tax engagement letters, along with other types of correspondence to IRS and various tax authorities
• Process paper tax organizers as requested
• Assist with other tax processes such as new client setup, updating client info, etc.
• Prepare FedEx, UPS, and Certified Mail
• Other administrative duties as needed

The following skills are needed for this role:

• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Proficiency with Adobe Acrobat (creating and editing PDF files)
• Proficiency with Google Workspace (Gmail, Drives, Docs, Sheets, Calendar)
• Experience in public accounting or professional services firm is preferred but not required
• Willingness and ability to learn other proprietary software (preferred but not required are CCH
• Axcess, CCH Workflow [formerly XCM], SafeSend and/or SurePrep/Tax Caddy)
• Ability to organize, prioritize and meet deadlines, ensuring appropriate follow-up and closure in a fast-paced, time-sensitive environment
• Flexibility to work additional hours as needed during busy seasons

What We Offer

At Mauldin & Jenkins, we recognize that our people are our greatest asset. We offer a competitive compensation package, comprehensive benefits, opportunities for rapid career acceleration, and a collaborative work culture built on over 100 years of stability and excellence