Payroll Administrator & Accountant

National Novelty Brush Company (NNBC) has a job opportunity for a Full-Time Payroll Administrator and Accountant. The Payroll Administrator and Accountant will report to the Director of Finance and Information Technology. 

 Essential Accounting-Related Job Functions:

• Perform monthly accounting close procedures, including journal entries, balance sheet reconciliations, and other monthly reporting requirements.
• Produce variance analyses on inventory and/or other unusual transactions
• Reconcile monthly invoices from benefit vendors.
• Perform daily application of ACH customer payments to customer accounts.
• Reconcile fixed asset purchases and reconciliations.
• Maintain and update bill of materials as needed and perform cost updates for inventory items.
• Provide product costing to the sales group.
• Process accounts receivable credit memos. 
• Manage petty cash disbursements and monthly reconciliation.
• Manage quarterly and annual inventory counts.
• Assist with audits, insurance renewals, and regulatory reporting.
• Back up for Accounts Payable.
• Performs other related duties and assists the Director of Finance and IT with special projects.

Essential Payroll-Related Job Functions:

• Process in-house weekly and bi-weekly payroll for employees using ADP Workforce Now. 
• Ensure compliance with federal, state, and local payroll regulations.
• Reconcile payroll tax filings and year-end reporting (W2 & 1095).
• Respond to employee payroll inquiries and resolve discrepancies.
• Coordinate payroll-related activities with Human Resources and management.
• Ensure all PTO is properly assigned.
• Produce scheduled and ad-hoc reports pertaining to payroll and benefits.
• Perform other duties as requested.

Qualifications

• Bachelor's Degree in Accounting required
• 2-4 years minimum related experience 
• Experience with payroll and ERP software (SAP Business One and ADP Workforce Now is a plus).
• Knowledge of payroll laws and tax regulations
• Strong analytical, organizational, and problem-solving skills. 
• High attention to detail and accuracy. 
• Strong communication and interpersonal skills
• Proficient in MS Office, Excel, and Word

Confidentiality

The Payroll Administrator and Accountant will have access to both private and confidential information related to business activities, payroll, and other sensitive personnel and business matters. The Payroll Administrator and Staff Accountant must maintain the highest level of confidentiality and integrity in this position.