What are the responsibilities and job description for the Accounts Payable Lead position at Matrix Medical Management?
Matrix Medical Management is looking for a full-time Accounts Payable Lead to join our team!
SUMMARY: The Accounts Payable Lead is responsible for performing and coordinating the day-to-day processing of accounts payable transactions, including maintaining assigned vendor accounts, ensuring timely and accurate data entry, performing vendor statement reconciliations, and supporting cash disbursements. This position functions as the subject-matter expert for the A/P team, providing guidance, troubleshooting complex issues, and supporting consistency and quality across processes. The Accounts Payable Lead collaborates closely with team members to complete tasks and projects essential to the company’s financial operations and overall success.
ESSENTIAL FUNCTIONS:
- Maintain and analyze the accounts payable system and vendor database, including 1099 details, mailing addresses, and account information.
- Review, verify, and process invoices and expense reports for accuracy, proper coding, and appropriate departmental approval.
- Validate account numbers, confirm payment terms, and apply applicable discounts to optimize cash flow.
- Receive invoices and collaborate with internal departments to resolve discrepancies or obtain missing approvals.
- Enter invoices into the A/P system for payment with a high degree of accuracy and timeliness.
- Schedule and execute payment runs; ensure timely and accurate settlement of outstanding balances.
- Track and reconcile all payments, including payroll allocations, purchase orders, invoices, credit memos, and vendor statements.
- Perform detailed vendor account reconciliations to ensure accuracy, completeness, and resolution of outstanding items.
- Maintain strong vendor relationships, assisting with vendor for inquiries and resolving discrepancies.
- Generate and analyze daily, monthly, and ad hoc reports related to accounts payable transactions.
- Monitor and analyze trends in payables, identifying discrepancies, risks, or process inefficiencies; recommend and support improvements.
- Support month-end and year-end close processes, including accruals, reconciliations, and audit requests.
- Assist internal and external auditors by providing required documentation, schedules, and explanations.
- Act as resource; gives advice and instructions to employees; coaches staff on assigned tasks; facilitates problem/issue resolution.
- Act as an expert by guiding the team’s day-to-day operations, resolving challenging issues, and supporting staff with the most complex or unique tasks.
- Monitor team tasks and ensure accountability for daily assignments.
- Give input/feedback timely to management relative to employee performance and training needs.
- Perform other related tasks as needed.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Solid knowledge of administrative and accounting procedures and systems, including accounts payable best practices.
- High degree of accuracy, strong analytical skills, and meticulous attention to detail.
- Strong verbal and written communication skills, including the ability to work effectively with internal staff and external vendors.
- Strong organizational skills with the ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite and accounting/ERP systems.
- Demonstrated leadership skills, including peer support, coaching, and guiding others without direct authority.
- Strong problem-solving skills with the ability to identify issues, analyze information, and recommend solutions.
- Ability to work both independently and collaboratively, supporting the accounting team.
- Ability to maintain confidentiality of financial information and exercise sound judgment in handling sensitive or complex transactions.
EDUCATION AND EXPERIENCE:
- Associate degree in Accounting, Finance, or related field,
- Four (4) years of experience handling and processing payments