Accounts Payable Specialist Lead

About Us: We are a dynamic and growing company based in Willis, Texas that is full-suite provider of water well solutions, serving municipal utilities, industrial facilities and commercial operations across SE Texas. Our team delivers expert drilling, rehabilitation, maintenance and water well support designed to keep critical systems operating efficiently and reliably. We are committed to quality, safety and exceptional service in every project we undertake.

About the Role: The Lead Accounts Payable Specialist is primarily responsible for overseeing and ensuring accounts payable function, ensuring accurate processing of invoices and compliance with financial regulations.

Essential Duties and Responsibilities:

• Process all incoming vendor invoices, packing slips, and purchase orders in a timely manner.
• Request and maintain W-9 for all vendors.
• Obtain and verify a 3-way match on invoices and supporting documentation before obtaining approvals.
• Process employee vehicle mileage and welder invoices.
• Review amounts and documents for accuracy and resolve any identified errors.
• Code amounts to the correct class, account code and job number and enter into the accounting system daily.
• Review all invoices for appropriate documentation and approval prior to payment.
• Research all POs aged over 60 days and document the reason.
• Verify sales tax is accurate and obtain approvals for all invoices.
• Research and resolve vendor inquiries concerning payments.
• Process checks to vendors and employees and generate the Positive Pay Report.
• Reconcile to vendor statements and promptly resolve any discrepancies and past due items.
• Perform all independent and team efforts in a professional and timely manner.
• File and organize check copies and support documentation in vendor files.
• Coordinate with buyer to resolve discrepancies between purchase orders and invoices.
• Safeguard financial information and utilize discretion when communicating with employees and vendors.
• Provide receptionist backup phone coverage and answer receptionist rollover calls.
• Perform other duties as assigned, which may include working in another role or in another department as needed.

Position Requirements:

• Successfully pass a background check, including an acceptable Motor Vehicle Record (MVR) in accordance with Company policy
• Valid U.S. Driver's License required
• Successfully pass pre-employment drug test and physical, depending on position
• Employment Eligibility Verification (Form I-9 and E-Verify). The Company participates in E-Verify and will submit information from your completed Form I-9 to E-Verify to confirm your employment eligibility

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:
Required

• High School Diploma or GED
• Five years’ related experience
• Ability to work in harmony with other team members to accomplish objectives.
• Ability to resolve conflicting differences by exploring mutually agreeable solutions by embracing dialogue from team members

Language Skills:

• Ability to read, write and comprehend simple instructions, short correspondence, and memos
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Ability to understand, apply and interpret legal/conceptual concepts such as contracts, laws, and GAAP principles
• Proficiency in English is required
• Bilingual preferred

Computer Skills:

• Basic personal computer skills including Microsoft Office.
• Experience with QuickBooks is preferred.
• Proficient with basic office equipment including phone, printer, copier, and calculator

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• This position will be located in our Willis, Texas office
• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation
• Moderate noise (examples: business office with phones, computers, and printers)
• Regular work hours (Monday-Friday, 8am-5pm)

Build Your Career With a Company That Invests in You

Comprehensive Benefits • Career Advancement • A Company That Invests in You

Weisinger offers competitive pay and a comprehensive benefits package designed to support you and your family. Employees receive paid holidays, vacation time, and an extended paid holiday break during Christmas and New Year’s. Our medical plans includes multiple plan options, with dental and vision offered as additional voluntary benefits. We also provide company‑paid life insurance & AD&D, and disability insurance, along with a large variety of employee‑paid ancillary options. A 401(k) plan with a company match further supports long‑term financial wellness. All benefits are subject to change annually or at any time at the discretion of the Chief Executive Officer.