What are the responsibilities and job description for the Office Coordinator HR Payroll Labor Compliance position at Mathnasium and Careers?
Benefits:
- Competitive salary
We are seeking an experienced Office Coordinator with strong knowledge of California and Nevada labor laws to oversee HR compliance, payroll administration, and employee documentation across multiple locations.
This role is compliance-focused and requires hands-on experience with wage & hour regulations, payroll audits, and employment record management in a multi-state environment.
Core Responsibilities
Labor Law & HR Compliance (Primary Focus)
- Ensure compliance with California and Nevada labor laws
- Monitor wage & hour practices (overtime, meal/rest periods, reporting time pay)
- Maintain compliant employee files and required notices
- Support PAGA risk mitigation through proper documentation and policy adherence
- Oversee onboarding, offboarding, and work authorization records
- Guide managers on compliant employment documentation
Payroll Administration
- Process and audit multi-state payroll for accuracy and compliance
- Review timekeeping records to ensure wage & hour compliance
- Ensure timely and compliant final pay in CA and NV
- Coordinate with payroll provider to resolve discrepancies
Accounts & Administrative Operations
- Oversee billing, payment processing, and collections
- Maintain client contracts and financial documentation
- Prepare operational reports for leadership
Qualifications
- 3 years HR, payroll, or compliance experience
- Strong working knowledge of California Labor Code and wage & hour compliance
- Familiarity with PAGA exposure and documentation best practices
- Understanding of Nevada employment law requirements
- Experience processing multi-state payroll
- Exceptional attention to detail and documentation accuracy
- Ability to handle confidential information with discretion
Ideal Candidate
Is proactive, compliance-driven, and understands that strong documentation protects the organization. Is comfortable reviewing policies, auditing payroll records, and identifying potential labor law risks before they become liabilities.
Mathnasium locations are independently owned and operated by franchisees of Mathnasium Center Licensing, LLC (\"Mathnasium\"). Franchisees are independent business people and not employed by Mathnasium. Thus, each franchisee and each franchisee center is unique and the franchisee is alone responsible for all employment matters in their center. If you are hired to work at a center, the franchisee will be your employer, not Mathnasium.
Salary : $20 - $30