Payroll Benefits Specialist

Payroll & Benefits Specialist Job Opening in Sarasota, FL

Residential Construction / Homebuilder Career Opportunity

We are seeking a Payroll & Benefits Specialist to join our client, a well-established and growing homebuilder. This role is responsible for the accurate processing of payroll, maintenance of HRIS data, reporting, compliance filings, and benefits administration. This position plays a critical role in ensuring payroll accuracy, regulatory compliance, and overall data integrity across the organization.

Currently, we are only seeking candidates located in or near Sarasota, FL.

The ideal candidate will bring experience in payroll processing, HR systems, and benefits administration, along with strong analytical ability and advanced Excel skills. This is an excellent opportunity for a detail-oriented professional to contribute to a high-performing team within a stable and growth-focused organization.

Payroll & Benefits Specialist Responsibilities

• Process and audit bi-weekly payroll, ensuring accuracy of earnings, deductions, and employee data.
• Ensure payroll complies with all federal, state, and company requirements, including wage-and-hour regulations.
• Review and reconcile payroll data, including timekeeping, PTO, benefits deductions, and compensation changes.
• Maintain HRIS and employee data records, ensuring accuracy across compensation, benefits, and reporting fields.
• Generate payroll, benefits, compensation, and headcount reports to support HR, Accounting, and leadership.
• Maintain data integrity within HRIS, including payroll setup, benefits deductions, and reporting accuracy.
• Develop and manage complex spreadsheets and tracking tools for payroll, benefits, and reporting.
• Analyze payroll, benefits, and HRIS data to identify discrepancies, trends, and reporting needs.
• Process employment verifications, unemployment claims, and related documentation.
• Ensure accurate processing of final pay, adjustments, and special payroll transactions.
• Support internal and external audits related to payroll, benefits, and HR records.
• Respond to employee and manager inquiries related to payroll, benefits, and HRIS.
• Prepare and support required filings, including 1095, 5500, EEO-1, workers’ compensation, and unemployment reporting.
• Assist with benefits census reporting and 401(k) data submissions.
• Administer and track employee leave programs, including FMLA and other protected leaves.
• Ensure compliance with company policies and all applicable regulations related to payroll, benefits, and employee data.
• Maintain ACA tracking data, including eligibility and measurement periods.
• Administer employee benefits programs, including enrollments, changes, reporting, and invoice reconciliation.
• Lead annual open enrollment in coordination with benefits partners, including planning, communication, and reporting.
• Coordinate benefits-related initiatives such as employee meetings and wellness events.
• Maintain and troubleshoot HRIS systems to ensure accurate reporting and system functionality.
• Review payroll and benefits-related billings and assist with reconciliations and reporting.
• Support HR initiatives, reporting projects, and process improvements as needed.

Payroll & Benefits Specialist Qualifications

• 5 years of experience in payroll, HRIS, benefits, or a related analytical HR or finance role required.
• Strong analytical ability and attention to detail.
• Advanced Excel skills, including formulas, pivot tables, and data analysis.
• Experience with HRIS and payroll systems required, with UKG preferred.
• Experience with payroll processing, reporting, and reconciliations strongly preferred.
• Experience supporting audits, reporting, or compliance filings preferred.
• Ability to handle confidential information and meet strict deadlines.
• Strong organizational and problem-solving skills.
• Ability to manage multiple priorities in a deadline-driven environment.

Premier Homebuilding Benefits

• Attractive Compensation Package: Competitive base salary with bonus potential.
• Comprehensive Health Benefits: Medical, dental, vision, and prescription coverage.
• Retirement Security: 401(k) plan with company participation.
• Protection Programs: Disability coverage to support unexpected situations.
• Life Insurance: Coverage for employees and eligible dependents.
• Work-Life Balance: Paid time off and company holidays.