Grants Operations and Systems Coordinator

Position Summary

The Grants Operations & Systems Coordinator is a mid-level hybrid role that balances operational execution, process ownership, and system backup support. This position serves as the operational hub of the grants function — ensuring processes run smoothly, compliance is tracked, and providing redundancy coverage for the Systems Analyst while managing higher-level coordination responsibilities.

Essential Duties and Responsibilities

Grants Operations Execution

• Manage end-to-end grant processing including intake, review coordination, award setup, amendments, and closeout tracking
• Ensure completeness and compliance of applications and documentation
• Coordinate reviewer workflows and panel logistics

Process Ownership

• Maintain operational calendars, grant cycles, and deadline schedules
• Monitor compliance checkpoints and flag risks for escalation
• Implement process improvements developed in collaboration with the Systems Analyst

System Support

• Serve as backup system administrator for routine updates (user setup, configuration changes)
• Perform QA checks on system data and workflows
• Assist with report generation and data validation

Stakeholder Coordination

• Act as the primary point of contact for applicants and internal program staff
• Provide guidance on processes, requirements, and timelines
• Support training efforts for staff and grantees

Reporting & Tracking

• Maintain operational dashboards and trackers
• Compile reports for leadership and audits
• Track KPIs including approval timelines, application volume, and compliance status

Competencies

• Ability to advance the mission of MSHF through detailed and effective organizational skills and logistics coordination.
• Operational rigor and attention to detail
• Ability to bridge systems and business processes
• Problem-solving and prioritization
• Cross-team collaboration
• Demonstrates a customer service orientation when supporting internal stakeholders, ensuring needs are addressed promptly and effectively.

Education & Experience

• Bachelor’s degree preferred or relevant work experience
• 3–5 years in grants administration, operations, or program coordination
• Familiarity with grants management systems and reporting tools
• Strong organizational and project coordination skills

Work environment: Employee will be working in a typical office environment with offices, moderate temperature, and equipment noise.

EEO statement: Mat-Su Health Foundation is an equal employment opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.