Operations Coordinator

Henkels & McCoy, Inc. (H&M) is a leading utility construction firm providing critical infrastructure for the power, oil & gas pipeline, telecommunications, and gas distribution markets throughout North America. Founded in 1923, the firm adapts a century of experience to the dynamic infrastructure needs of today. H&M leverages the collective strength of its diverse disciplines to create seamless integrations between projects, clients, team members, and communities. The company has been recognized with an E. I. DuPont Safety Excellence Award.

H&M is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Engineering News-Record as one of the leading contractors in the country. H&M is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Job Summary:

The Operations Coordinator position is located on-site in our York PA office and reports to the Director of Operations.  It provides support to the operations team while working closely with new hires, local unions, external customers and other internal departments.  This position supports a large geographical area that includes: PA, NY, MA, WV and select Midwestern and Southern states as required.

• Assists management in ensuring compliance with the Henkels & McCoy established policies and procedures
• Assists Operations Director in executing reporting duties, coordinating work flow, processing invoices, maintaining databases, collecting expense data, training logistics, and overseeing IT equipment and user access for assigned workforce.
• Support field operations as needed, including training on mobile DWRs, cell phone procurement and inventory
• Coordinate and perform administrative routine contract work using standardized and prescribed methods
• Assist in monitoring progress of work per cost accounting adherence with budget
• Perform general administrative duties including auditing timesheets, and working with operations directly
• Ensure all information is collected and processed accurately, analyzed effectively and disseminated in a timely manner to appropriate parties

• Contact, tracks and follows up with new hires prior to start date to ensure all pre-employment items are completed
• Coordinates new hire orientation with the new hires, Safety, Fleet, HR and Operations
• Collects and provides new hire information to the HR team
• Ensures compliance with DOT agency regulations – submits required forms to 3^rd party to create driver file and updates drive file as required

• Maintain employee vacation / PTO tracker
• Process termination reports

• Ability to maintain strict confidentiality and ensure security of sensitive employee information

• Other duties as assigned

• High School Diploma or equivalent, College degree in business or construction management preferred
• Advanced knowledge of MS Excel and Word
• Familiarity with JD Edwards a plus
• 1 year of experience in construction operations or equivalent education
• Advanced communication and interpersonal skills
• High attention to detail
• Ability to work overtime when required

Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.