What are the responsibilities and job description for the Document Management Specialist position at MasTec Communications Group?
MasTec Communications Group activities include the installation, maintenance and upgrade of communication and utility infrastructure, including, but not limited to: communications, electrical and natural gas distribution infrastructure.
At MasTec you'll be joining a family where we are dedicated to supporting each other and building an atmosphere of teamwork. As part of our team, your opportunities are limitless.
We are currently seeking a Document Management Specialist to join our dynamic Team in the Minneapolis, MN area, supporting a major telecommunications infrastructure project.
Responsibilities
The Document Management Specialist supports the Project Controls Manager and is responsible for managing and performing the daily activities associated with cataloging and recording all project, production, engineering, project controls, and operations related to documentation.
The role includes direct oversight and review of all Project documentation and the processes required to maintain organized project records for both internal and external personnel (e.g.: Project Managers, Engineers, Superintendents, Regulatory agencies, etc.).
In addition, you will:
- Administer document and system access rights and revision control to ensure the security of the system and the integrity of master documents
- Assist in determining document management policies to facilitate efficient, contractual electronic content while ensuring continuous access
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures
- Conduct needs assessments to identify the document management requirements of departments or end users
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving
- Work closely with the project team to develop, maintain, and validate all project processes required to conform to organizational and Client contractual obligations
- Monitor regulatory activity to maintain compliance with records and document management laws
- Document technical functions and specifications for new or proposed content management systems
- Work with all delivery and support functional specialties to develop and measure conformance with process standards
- Ensure accurate and timely reporting of all document deliverables to the Client
Qualifications
About You:
- You have 2 years of experience in a document management environment associated with a major contract delivery
- Computer literate, knowledge of Windows and Microsoft Office (Word, Access, Excel, and PowerPoint), SharePoint, and Adobe
- Proven history of working in a cross-functional environment, providing accurate data to team members to ensure forecasted project compliance and reporting
- Must be self-motivated with a proactive approach to working with diverse teams
- MasTec prefers, but does not require, that candidates have experience in the local area
- A bachelor's Degree is preferred
Hard work pays off. See what you'll get for your effort:
Financial Security
- 401(k) with company match
- Employee Stock Purchase Plan (ESPP)
- Life insurance
- Short-term and Long-term disability
Health and Wellness
- Medical, dental, and vision insurance
- Dependent care and medical flexible spending accounts
- Employee Assistance Program (EAP)
Work/Life Balance
- Paid time off
- Paid holidays
- Family and medical leave
- Paid sick time
We meet your commitment with competitive pay and benefits. If this sounds like you, let's talk. Build your career with MasTec!
MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
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MasTec Network Solutions is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.
