Secretary

Overview
We are seeking a dynamic and highly organized Secretary to join our professional team. This vital role involves providing comprehensive administrative support, managing office operations, and ensuring smooth communication across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent organizational and communication skills. Bilingual abilities and experience with office management tools will be highly valued. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and courtesy
• Operate multi-line phone systems, handle incoming calls, screen inquiries, and route messages efficiently
• Maintain accurate data entry using computer skills, including Microsoft Office, Google Workspace, and specialized software like QuickBooks for bookkeeping tasks
• Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information
• Support calendar management by scheduling appointments, meetings, and coordinating events with attention to detail
• Provide exceptional customer service by addressing inquiries promptly and supporting client needs with a friendly attitude
• Assist with clerical tasks such as proofreading documents, preparing correspondence, and managing office supplies
• Perform general office management duties to streamline daily operations and enhance overall productivity

Experience

• Previous office experience in administrative or clerical roles is required, ideally within a healthcare or professional services environment such as dental or medical receptionists
• Proven proficiency with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools
• Experience handling multi-line phone systems and practicing phone etiquette in a busy office setting
• Bilingual skills are preferred to support diverse client interactions effectively
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Knowledge of bookkeeping or basic accounting software like QuickBooks is advantageous for handling financial records
• Personal assistant experience or familiarity with calendar management enhances your suitability for this role

Join us in delivering outstanding administrative support that keeps our organization running smoothly! We value energetic professionals who thrive on multitasking, problem-solving, and providing exceptional customer support. This role offers a rewarding environment where your organizational talents will make a meaningful impact every day.

Pay: $22.00 - $28.00 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $22 - $28