Operations Coordinator

Operations Coordinator

Project Administration | Financial Coordination | Operations Support

We are seeking a highly organized Operations Coordinator to support the successful execution of projects from award through completion. This individual will partner closely with Operations, Accounting, Procurement, Customer Service, and Project Management to ensure projects are launched accurately, financial information is maintained, and project documentation is organized and accessible.

The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, has strong attention to detail, and is comfortable working with ERP systems, project documentation, and financial data.

Responsibilities

• Coordinate project setup within the ERP system (Sage 300 preferred) following project award and purchase order receipt.
• Maintain accurate project records, documentation, and supporting files throughout the project lifecycle.
• Process and reconcile project Accounts Payable, Accounts Receivable, labor entries, and supporting documentation.
• Partner with Accounting and Payroll to resolve discrepancies and ensure timely financial reporting.
• Organize and maintain bid packages, estimates, quotations, contracts, and project documentation.
• Support project managers by preparing weekly, monthly, and quarterly operational reports.
• Coordinate communication between Operations, Finance, Procurement, Customer Service, and field personnel.
• Ensure compliance with internal project administration procedures and documentation standards.
• Assist with project launch activities, including work packages, forms, permits, and required documentation.
• Identify opportunities to improve workflows, documentation processes, and project administration.
• Provide administrative and operational support to department leadership and project teams.

Qualifications

• 2 years of experience in project coordination, operations, construction administration, or financial administration.
• Experience with ERP systems (Sage 300 preferred).
• Strong Microsoft Office skills, particularly Excel.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple projects simultaneously.
• Strong communication and problem-solving abilities.
• High attention to detail and accuracy.
• Associate's or Bachelor's degree in Business Administration or related field is preferred but not required.