What are the responsibilities and job description for the Personal Assistant position at Mascomm Systems Inc?
Company Description Mascomm Systems Inc is a telecommunications company headquartered in Houston Texas, United States. From its base on Washington avenue, the company supports a range of communication needs for clients across different sectors. Team members work in a professional environment that values reliability, organization, and responsive service. Candidates can expect to join a company where support roles are critical to daily operations and long-term client relationships.
Role Description This is a full-time hybrid Personal Assistant role based in Houston, TX, with some work-from-home flexibility. The Personal Assistant will provide day-to-day administrative and organizational support to company leaders, including managing calendars, scheduling meetings, and coordinating travel arrangements. Responsibilities include handling phone calls and email correspondence, organizing documents, preparing basic reports, and maintaining filing systems. The role also involves supporting internal and external communications, arranging logistics for meetings and events, and ensuring that executives are prepared with necessary materials. The Personal Assistant will work closely with leadership to anticipate needs, prioritize tasks, and maintain smooth office operations.
Qualifications
Role Description This is a full-time hybrid Personal Assistant role based in Houston, TX, with some work-from-home flexibility. The Personal Assistant will provide day-to-day administrative and organizational support to company leaders, including managing calendars, scheduling meetings, and coordinating travel arrangements. Responsibilities include handling phone calls and email correspondence, organizing documents, preparing basic reports, and maintaining filing systems. The role also involves supporting internal and external communications, arranging logistics for meetings and events, and ensuring that executives are prepared with necessary materials. The Personal Assistant will work closely with leadership to anticipate needs, prioritize tasks, and maintain smooth office operations.
Qualifications
- Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills.
- Candidates should possess excellent Communication skills for managing calls, emails, and stakeholder interactions.
- Candidates should possess effective Diary Management skills for scheduling, calendar coordination, and meeting planning.
- Candidates should possess reliable Clerical Skills, including filing, document preparation, and basic data entry.
- Relevant skills such as time management, attention to detail, and the ability to handle confidential information are beneficial.
- Experience supporting executives or managers in a corporate environment is preferred.
- Proficiency with common office software (e.g., MS Office, email and calendar tools) and comfort with technology are advantageous.
- A high school diploma or equivalent is required; additional administrative training or an associate degree is a plus.