What are the responsibilities and job description for the Administrative Assistant III (13727, Grade HC6) position at Maryland-National Capital Park and Planning Commission?
Description
The Maryland-National Capital Park and Planning Commission, Department of Parks and Recreation, a nationally recognized and award-winning parks department, is seeking an Administrative Assistant III at the Prince George’s Sports and Learning Complex in our Aquatics & Athletics Facilities Division.
The Administrative Assistant will assist with the facility's administrative work program, which has over 20 career staff and is comprised of 10 Units, including Aquatics, Fitness, Gymnastics, Learning Center, Maintenance, Field House & Outdoor Stadium, Events, Youth & Community Programs, and Customer Service. Under general supervision, reviews and processes a variety of materials and documents for one or more functions (e.g. finance, human resources, and payroll). Monitors administrative processes to ensure conformation with policies and procedures. Must use initiative and independent judgment in executing assignments.
Please note: The salary range listed above represents the earning potential for this position. Salary is commensurate with experience.
Examples of Important Duties
Class/Specification: Administrative Assistant III
May be subject to medical, drug and alcohol testing.
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
Applicants with Disabilities under the Americans with Disabilities Act.
If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)
M-NCPPC will make all efforts to reasonably accommodate you.
THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2026 Benefit Summary For Merit System Employees
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.
Eligibility
You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.
Retirement Programs
The Maryland-National Capital Park and Planning Commission, Department of Parks and Recreation, a nationally recognized and award-winning parks department, is seeking an Administrative Assistant III at the Prince George’s Sports and Learning Complex in our Aquatics & Athletics Facilities Division.
The Administrative Assistant will assist with the facility's administrative work program, which has over 20 career staff and is comprised of 10 Units, including Aquatics, Fitness, Gymnastics, Learning Center, Maintenance, Field House & Outdoor Stadium, Events, Youth & Community Programs, and Customer Service. Under general supervision, reviews and processes a variety of materials and documents for one or more functions (e.g. finance, human resources, and payroll). Monitors administrative processes to ensure conformation with policies and procedures. Must use initiative and independent judgment in executing assignments.
Please note: The salary range listed above represents the earning potential for this position. Salary is commensurate with experience.
Examples of Important Duties
- Supports The Director of Administrative Services and the Finance Purchasing Agent by preparing general correspondence, memoranda and reports, maintaining calendars, organizing meetings/conference calls, scheduling meeting rooms, preparing meeting notes, processing mail etc.
- Liaison between unit administrative assistants and division office in terms of document and information flow, as well as provide direction on processes and procedures. Coordinates requirements with department of Human Resources (DHRM).
- Process confidential personnel information - personnel actions and performance evaluations; maintain personnel files, monitor evaluation tracking system and notify managers of due dates to ensure timely submission.
- Process purchase requisitions, credit card purchase requests, check requests, invoice/ contract payments, expense reports, ITC user Management forms, and automation requests.
- Coordination and repair services for all aspects of the administrative office to include computers, copiers. fax machines.
- Meeting Coordination requests - location/room logistics, AV needs, meeting invitations, prepare materials and information packets. Gather attendance sheets, coordinate catering as needed, etc.
- Conduct employee onboarding/exit process to include office set-up equipment needs, system access training on office procedures and submitting termination requests.
- Serves as primary contact and processor for all payroll issues.
- Records management - maintain automated tracking system of document flow, as well, as keep digital and paper document filing systems as appropriate.
- Other duties and special projects, as assigned.
- High school diploma or a Certificate of General Educational Development (GED).
- Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled.
- An equivalent combination of education and experience may be substituted, which together total 4 years.
- Administrative experience managing competing priorities in a fast-paced environment.
- Self-Starter, who takes initiative, and can manage work program with minimal supervision.
- Proficiency with MS Office - Outlook, Word, Excel, PowerPoint, etc.
- Discretion handling confidential and sensitive Information; business acumen.
- Impeccable oral, written, and proofreading skills with a focus on accuracy and details.
- Able to mediate fairly and diffuse conflicts between staff and/or patron(s) and rental clients.
Class/Specification: Administrative Assistant III
May be subject to medical, drug and alcohol testing.
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
Applicants with Disabilities under the Americans with Disabilities Act.
If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)
M-NCPPC will make all efforts to reasonably accommodate you.
THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2026 Benefit Summary For Merit System Employees
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.
Eligibility
You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.
Retirement Programs
- Defined Benefit Plan (Mandatory Participation) – Plan E excludes FOP members.
- 457 (b) Plan (Optional) [Pre-tax and Roth]
- Traditional and Roth IRAs (Optional)
- Retiree Healthcare – Eligibility requires, at least 10 years of eligible service and continuous enrollment in M-NCPPC plans (or proof of continuous enrollment in comparable plans) during the 36 months immediately preceding your retirement date. Premium cost share based on years of service
- Medical
- Kaiser Permanente Health Maintenance Organization (HMO) – (15%)
- UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) – (20%)
- UnitedHealthcare Choice Plus Point of Service (POS) – (20%)
- Prescription – CVS Caremark – (15%)
- Dental – Delta Dental PPO and DeltaCare USA HMO – (20%)
- Vision – EyeMed – (80% of Low Option plan paid by Commission. Any balance paid by employee.)
- Low, moderate, and high options are available. Frequency of covered services differs.
- Medical Account – Maximum annual contribution: $3,300
- Dependent Care Account – Maximum annual contribution: $7,500
- Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
- Benefits paid at 66 2/3% of base salary, maximum of $6,000/month
- Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000
- Two (2) times base salary; maximum benefit is $200,000 for each
- Automatic coverage with opt-out provision
- Supplemental – 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
- Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000
- Employees have 60 days from date of hire to enroll.
- Employee contributes 8 leave hours each year
- Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birth, adoption or foster care), and 80-160 hours for serious medical condition of an immediate family member
- Annual: 15 days per year
- Personal: 3 days per year (12-month waiting period)
- Sick: 15 days per year
- Holidays: 11 days per year
- Credit Union
- Employee Assistance Plan
- Legal Services Plan
- Tuition Assistance Program
- Wellness Program
- Work-Life Program
Salary : $3,300 - $108,000