What are the responsibilities and job description for the Talent Acquisition Coordinator - Temporary position at Mary Free Bed Rehabilitation Hospital?
Talent Acquisition Coordinator - Temporary This is a temporary assignment expected to end January 2026. Summary Responsible for recruitment support for designated positions and assisting the Talent Acquisition (TA) team with essential administrative tasks and activities. May act as liaison for the department and other departments in the Mary Free Bed System. Leads onboarding for all hires into the Mary Free Bed System, with a focus on customer service, compliance, and data integrity. Essential Job Responsibilities Assist the Employment Specialists with the recruitment process Contact potential candidates by telephone and performs initial screen, scheduling of interviews, onboarding steps Interview candidates and determine interests and skills In conjunction with the TA team, coordinate references, assessment testing, etc., with the hiring managers Daily review of new applicants under the direction of the Talent Acquisition Specialist Creation of job postings in talent acquisition software Create advertisements and assist with recruitment sourcing, as needed Send Mary Free Bed recruitment information to colleges and other sources Assist with antidiscrimination recruitment efforts Maintain/update all appropriate files and manuals once approved by leadership Post the Position Available List, and maintain website employment opportunities Coordinate attendance and/or attends job fairs, conferences, etc. and ensures that recruitment materials are prepared and shipped, as necessary Responsible to coordinate team purchases for office supplies and/or giveaways Provide support to the Talent Acquisition team with administrative tasks such as answer telephone, screen calls, take messages and institute action as appropriate Prepare the monthly recruitment dashboard report In coordination with the HR team, assist in the coordination of meetings, and other training sessions – send invitations to staff, coordinate food and meeting rooms for sessions, etc. Monitor and maintain social media postings for employment related activities. Track all onboarding requirements and escalate compliance concerns to Specialist/Senior Specialist as necessary Coordinate referral and bonus programs in collaboration with Payroll Services Delivers effective/accurate data entry for all new/re-hires into the HRIS system We’ll embrace all people by: Treating everyone with dignity and respect. Opening more doors to opportunity for others to succeed. Growing talent and people. Ensuring a welcoming experience for all we serve, regardless of origin, race, religion, disability, sexual orientation or socioeconomic status. Taking action against discrimination. Honoring our differences and how we collaborate. Educating staff, patients and the communities we care for. Restoring hope and freedom, together. Customer Service Responsibilities Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information. Responsibilities in Quality Improvement Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service. Essential Job Qualifications Associate’s Degree or equivalent experience 2 Years of experience in customer service field Experience in data entry is required Competent in word processing (type 60 words per minute) and spreadsheet applications Knowledgeable of Microsoft Word, Excel, Outlook, Front Page and online recruiting Demonstrated interpersonal skills; i.e., able to greet public and work well with a variety of people, including the physically disabled Demonstrated organizational and problem-solving skills Excellent verbal and written communication skills Ability to make independent decisions and coordinate projects, as needed Preferred Job Qualifications Bachelor’s Degree Physical Requirements for Essential Job Qualification Levels: None (No specific requirements) Occasionally (Less than 1/3) Frequently (1/3 to 2/3) Majority (More than 2/3) Remain in a stationary position: majority Traverse or move around work location: _____ Use keyboard: frequently Operate or use department specific equipment: _____ Ascend/Descend equipment or ladder: _____ Position self to accomplish the Essential Functions of the role: _____ Receive and communicate information and ideas for understanding: _____ Transport, position, and/or exert force: Up to 10 pounds: occasionally Up to 25 pounds: _____ Up to 50 pounds: _____ Up to 75 pounds: _____ More than 100 pounds: _____ Other weight: Up to___ pounds _____ Other: _____ Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at recruitment@maryfreebed.com. Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic. At Mary Free Bed, we work towards putting everybody in motion. Fueled by our passion for innovative, integrated rehabilitation care, our teams work together to elevate everyone’s potential. Whether you’re here to ensure a safe environment at our hospitals, provide clinical care or help our patients navigate their next appointment, we’re united by the same mission: to restore hope and freedom through rehabilitation. Everyone plays an integral role in defining a better future for ourselves, our patients, and our communities. You included.
