Accounts Payable Intern

Summary: Provides clerical support necessary to pay the obligations of the organization and maintains accurate accounts payable records by performing the following duties.

  Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Matches, scans and keys invoices into the accounts payable system.
• Verifies invoices are accurate and complete before processing (including such things as coding, correct pricing, proper approvals and sales & use tax)
• Sorts invoices according to due date and type
• Verifies invoices have the proper approval before submitting for payment.
• Prepares accounts payable checks.
• Maintains tractor trailer mileage records.
• Disburses U.S. Postal mail to appropriate persons for approval, etc.
• Answers vendor inquiries.
• Assists with maintaining vendor records.
•   Prepares and processes invoices for payment.
• Assists accounts payable supervisor and works on special projects, as necessary.
•   Complies with federal, state, and company policies, procedures, and regulations.
• Maintains financial security by following internal accounting controls.
• Audits and verifies expense reports.

  Supervisory Responsibilities:                                                              

  This job has no supervisory responsibilities.

  Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  Education and/or Experience:                                                             

• High School Diploma or GED;
• Currently attending an accredited institution pursuing a degree in Accounting or Finance

  Language Skills:                                  

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

  Mathematical Skills:                                             

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

  Reasoning Ability:                                                    

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:                                                         

• Knowledge of Microsoft Excel and Microsoft Word.
• Knowledge of Oracle database.

  Other Knowledge, Skills and Abilities:

  Physical Demands:

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.

  Work Environment:

  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

   The noise level in the work environment is usually moderate.