Accounts Payable / Accounting Administrator

Opportunity: Accounts Payable & Accounting Administrator

Company Description

Hersha Hotels and Resorts, a KSL Capital portfolio company, owns and operates luxury and lifestyle hotels in urban gateway and regional resort markets. hotels are located in New York, Washington, DC, Boston, Philadelphia, South Florida, and California. Hersha’s portfolio consists of high RevPAR and high EBITDA growth hotels in innovation-driven gateway markets and high barrier resort locations. The company’s segmented local clusters provide immediate operational advantage and local knowledge to drive outperformance in each of its core markets.

The portfolio boasts a unique combination of category-killing branded hotels and independent lifestyle hotels in the most valuable markets in the U.S. True to its owner-operator roots, Hersha meticulously monitors the Company’s operations at the property level, always pursuing opportunities to add value, increase efficiencies and drive performance. Hersha’s asset management track record includes strategic new development and capital expenditures that position the portfolio for growth.

Key Responsibilities

• Process vendor invoices for multiple hotel properties and the corporate office, matching invoices to purchase orders and receiving documentation as applicable.
• Code invoices to the correct general ledger accounts, departments, and cost centers.
• Prepare and process weekly check runs in accordance with approval workflows.
• Reconcile vendor statements and accounts payable aging reports; research and resolve discrepancies in a timely manner.
• Respond to vendor and internal inquiries regarding invoice and payment status.
• Maintain organized, audit-ready accounts payable files and support month-end close by ensuring AP is accurately recorded.
• Assist with new vendor setup, including W-9 collection, banking/ACH information verification, and vendor file maintenance.
• Support preparation of annual 1099 filings.
• Prepare and submit remote deposits of checks received by the Accounting department.
• Order and manage office supplies and equipment for the accounting/corporate office.
• Prepare and submit monthly state and local sales tax filings by required deadlines.
• Maintain organized physical and digital filing systems for invoices, contracts, and accounting records.
• Assist with gathering documentation for internal and external audit requests.
• Support month-end and year-end close processes with administrative and clerical tasks as needed.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience will be considered.
• 0–2 years of experience in accounts payable, bookkeeping, or accounting administration; hospitality or multi-property experience is a plus but not required.
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and accuracy when handling financial data and deadlines.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Clear written and verbal communication skills.
• A collaborative, can-do attitude and willingness to take on varied administrative tasks.

Hersha Values

• People Are Our Capability: Each of our guests, associates, and partners are important to our continued success. Encourage personal and professional growth. Celebrate individuals and the stories they share.
• Hearts That Serve: Revel in the art and dignity of service. Inspire each other and give back to our communities. Act humbly and treat everyone graciously.
• Only Excellence: Pursue greatness, distinction and always seek to exceed expectations. Passion and teamwork drive our advantage. Recognize achievements large and small.
• Stay Nimble: We are quick to embrace change and innovation. Communicate and listen to ideas openly and suggest thoughtful solutions. Find opportunities that make us bigger, better, and stronger.
• Own It: Do the right thing – we keep our promises and act with integrity. Everyone is accountable and shares outcomes honestly and directly. We roll up our sleeves and get the job done.