What are the responsibilities and job description for the Senior Executive Assistant for Development & Operations position at Martin Commercial Properties?
Building Excellence for Over 64 Years
Martin is seeking a highly competent, strategic and proactive Senior Executive Assistant for Development & Operations to support our Managing Director across a diverse range of entities spanning real estate development, construction and investment services.
Key Responsibilities
- Act as a strategic partner to the Managing Director, supporting day-to-day operations across multiple business entities.
- Manage complex calendar, scheduling, and prioritization of meetings, deadlines, and business initiatives.
- Serve as confidential liaison between company executives, internal management, investors, clients, and guests.
- Draft, review and manage high-level business correspondence, commercial real estate documents, spreadsheets, reports and presentations.
- Function as transaction coordinator for both company and personal real estate matters. Lead and foster client communication and interaction to help facilitate closings.
- Develop and manage timelines, workflows, and reporting across multiple concurrent projects including preparing RFPs, Letters of Intent and other requisite documents.
- Prepare and track all purchase agreements, addenda, and sale-related documents.
- Assist with entity formation, state registrations, and annual filings by each state.
- Set up and facilitate transaction files for all new acquisitions.
- Serve as confidential liaison between company executives, internal management, investors, clients, and guests.
- Initiate, track and maintain insurance policy compliance for all entities and properties.
- Take initiative to solve problems, remove roadblocks, and drive execution
- Various other tasks and responsibilities, as determined and assigned.
What We’re Looking For
- Sharp, highly intuitive professional with strong business acumen
- Ability to thrive and deliver in a dynamic, fast paced environment
- Exceptional demeanor and strong work ethic
- Superior communication skills both verbal and written.
- Detail oriented; precise and accurate with numbers and terminology
- Exceptional organizational skills and ability to prioritize projects
Minimum Requirements
- 3-5 years’ experience in an Executive Assistant, Business Partner, or Operations role
- Background in commercial real estate, development, legal, or investment environments strongly preferred
- Accuracy, attention to detail.
- Ability to function and make decisions with minimum direct supervision.
- Advanced proficiency in Microsoft Office (particularly Word and Excel)
- Bachelor’s degree (Required)
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $100,000 - $120,000