What are the responsibilities and job description for the Billing Specialist position at Martenson, Hasbrouck & Simon LLP?
Martenson, Hasbrouck & Simon LLP is a national law firm focusing on labor and employment defense. MHS is headquartered in Atlanta, Georgia, and we have over 80 attorneys in our seven offices located in Atlanta, Chicago, Dallas, New York, Orange County, Sacramento, and San Diego. Our attorneys work with some of the largest employers in the United States and have extensive experience providing day to day employment related advice and defending clients faced with any kind of labor and/or employment claim.
MHS is seeking a Billing Specialist to join the Firm’s centralized Billing team in the Atlanta office. This role supports firmwide billing operations, including invoice preparation, e-billing submissions, accounts receivable processing, and billing-related reporting. This position reports to the Billing Manager, but also collaborates with the Firm’s larger administrative team, including Billing, Accounting, Operations, and HR and Payroll. This is an excellent opportunity for recent graduates who are interested in starting their careers in a legal environment.
Key Responsibilities
Martenson, Hasbrouck & Simon LLP is an equal opportunity employer.
Qualifications
MHS is seeking a Billing Specialist to join the Firm’s centralized Billing team in the Atlanta office. This role supports firmwide billing operations, including invoice preparation, e-billing submissions, accounts receivable processing, and billing-related reporting. This position reports to the Billing Manager, but also collaborates with the Firm’s larger administrative team, including Billing, Accounting, Operations, and HR and Payroll. This is an excellent opportunity for recent graduates who are interested in starting their careers in a legal environment.
Key Responsibilities
- Set up new clients and matters in Tabs3 (the Firm's current legal billing system).
- Review and edit attorney time entries prior to invoice generation.
- Process invoices for smaller clients (outside of the Firm’s primary clients).
- Generate pre-bills to edit time entries, apply client billing guidelines, and coordinate revisions prior to finalizing invoices and submitting to clients.
- Process payments from clients and post payments to legal billing software.
- Run and distribute billing reports, including attorney time recap reports and client origination collections.
- Direct communication with clients regarding billing inquiries or outstanding accounts receivable balances.
- Work collaboratively with attorneys and administrative teams to resolve billing questions and ensure timely and accurate invoicing.
- Competitive salary
- Year-end bonus
- 401(k) with employer contribution
- Medical, dental, and vision insurance
- Paid time-off
- Employee referral program
Martenson, Hasbrouck & Simon LLP is an equal opportunity employer.
Qualifications
- Bachelor’s degree is required.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational, time management, and problem-solving skills.
- Ability to work independently and proactively, while also collaborating effectively with team members.
- Professional communication and customer service skills, as the role requires interaction with attorneys and firm clients.
Salary : $50,000 - $60,000