Executive Assistant

FirstChoice is growing! We are seeking an Executive Assistant to join FirstChoice, a MarshBerry Company. We have a people-first, fast-paced, collaborative culture with plenty of opportunity for growth. MarshBerry has been successful in achieving growth objectives because of the trust our clients place in our talented team of professionals, and the critical role all MarshBerry colleagues play in directly or indirectly cultivating those trusted relationships. MarshBerry provides an environment where employees can learn, improve and realize their career goals. We offer competitive benefits, new challenges, and learning experiences.

Job Details

Position Summary:

MarshBerry is currently seeking an Executive Assistant for our Richmond, VA office. The Executive Assistant will provide professional support and value-added services to MarshBerry executives. The Executive Assistant will maintain executive calendars, schedule and coordinate meetings and events, facilitate travel, prepare presentations and various other administrative duties. The Executive Assistant will also assist with office management and facilities support.

Responsibilities:

• Provide high-level administrative support to Executives, including calendar management. 
• Research, plan, and make travel arrangements for Executives.
• Complete and submit expense reports.
• Coordinate internal and external meetings and events. 

• Assist with office and facilities support including greeting guests, keeping common areas tidy, stocking common areas, and other office management responsibilities.
• Communicate effectively to both internal and external clients through written and verbal communications.
• Provide back-up support to Senior Executive Assistant.

• Additional responsibilities and special projects as assigned.

Selection Criteria

Education & Experience:

• High School diploma required. Associate or bachelor’s degree preferred.

• Minimum of three years of Executive Assistant experience.
• Proficient with Microsoft Office - Outlook, Word, Excel, and PowerPoint. Experience with Concur and Salesforce a plus.
• Customer service: Consistently demonstrates a "customer first" attitude. Ensures the customer has a complete and satisfactory experience in terms of products/services rendered and questions/concerns addressed.
• Attention to Detail: Takes pride in the quality of one's work output. Naturally pays close attention to work and takes accountability for accuracy, consistency, and thoroughness.
• Communication: Conveys information clearly and concisely in written and verbal form. Listens attentively to others and responds based on information received.
• Honors Commitments: Manages commitments effectively to deliver what's promised, navigating obstacles as they arise. Ensures others who have made commitments are supported in fulfilling them. Does not over-commit.
• Prioritization: Organizes job duties. Meets deadlines. Aligns projects and tasks with corporate objectives. Ensures work being completed aligns with successful achievement of corporate, departmental, and team goals and deadlines issued.
• Ability to lift up to 25 pounds.

Working at FirstChoice, a MarshBerry Company

Who We Are:

FirstChoice is a division within the MarshBerry Company.  Collectively, we practice The Collaborative Way which encourages employees to adhere to these five principles: listening generously, speaking straight, being for each other, acknowledgement & appreciation, and honoring commitments. We are committed to fostering an environment of Diversity, Equity, and Inclusion. We strive to educate our current and potential employees in these areas, while continuing to promote a welcoming and inclusive environment for all.

What We Do:

MarshBerry provides consulting services in the financial services industry primarily to independent insurance agents, brokers and carriers, as well as wealth and retirement plan advisors. Our services include but are not limited to financial, operational, sales management, merger and acquisition advisory, peer-to-peer exchange and information services. FirstChoice is the largest network of agencies in the country and is focused on help them grow with education, technology consultation, market access and increased revenue.  We are recognized in the financial services industry for providing innovative and customized solutions to our clients, with whom we build trusted advisor relationships. At MarshBerry, our mission is to help our clients learn, improve and realize their value. Our clients credit us for providing the vision, tools, and discipline to help them reach their strategic goals.

To learn more about MarshBerry and FirstChoice, visit www.marshberry.com/firstchoice.

We appreciate your interest in MarshBerry. As an equal opportunity employer, your application will be considered with regard to all laws which prohibit discrimination because of race, color, sex, religion, national origin, age, disability, military status, and genetic information, and requirements to take affirmative action in the hiring of minorities, including women, veterans, and those individuals with disabilities.