What are the responsibilities and job description for the Receptionist position at Marshall & Stevens?
Why Work With Us
At Marshall & Stevens, we are building something special. As a growing financial services firm with 200 employees across the United States, we believe in collaboration, innovation, and the impact every individual can make. You’ll be part of a team that values transparency, career growth, and building a culture of ONE.
What This Role Will Do
We’re looking for a detail-oriented and proactive Administrative Assistant to provide support to our Oklahoma City team. In this role, you’ll manage daily office operations and a variety of administrative and operational tasks, helping ensure our team runs efficiently and effectively. This is an excellent opportunity for someone who thrives in a fast-paced collaborative environment, enjoys problem-solving, and takes pride in delivering organized, accurate, and professional work.
Key Responsibilities
We’ve been around for nearly 100 years, yet we’re transforming faster than ever. Our team is entrepreneurial, collaborative, and focused on building something bigger together.
At Marshall & Stevens, we are building something special. As a growing financial services firm with 200 employees across the United States, we believe in collaboration, innovation, and the impact every individual can make. You’ll be part of a team that values transparency, career growth, and building a culture of ONE.
What This Role Will Do
We’re looking for a detail-oriented and proactive Administrative Assistant to provide support to our Oklahoma City team. In this role, you’ll manage daily office operations and a variety of administrative and operational tasks, helping ensure our team runs efficiently and effectively. This is an excellent opportunity for someone who thrives in a fast-paced collaborative environment, enjoys problem-solving, and takes pride in delivering organized, accurate, and professional work.
Key Responsibilities
- Oversee day-to-day office operations, vendor relations, and supplies management
- Set up and coordinate meetings, maintain schedules, and provide day-to-day office support for the valuations team
- Act as a liaison between executives, internal teams, and external stakeholders
- Handle expense reports, invoice processing, and budget tracking
- Coordinate office events, leadership meetings, and trainings
- Utilize Excel to track team hours and monitor staff utilization effectively, ensuring timely reporting
- Prepare and file reports, keeping them updated and organized for easy access by the team
- Prepare, review, and organize reports and engagement letters for accuracy, grammar, and correct billing rates.
- Assist with engagement-related tasks, including document review and schedule preparation.
- Support with national billing needs as needed
- Assist with select sales support activities as needed, including preparing materials and handling customer outreach efforts
- Bachelor’s Degree preferred
- 3 years of experience in administrative support or office management preferred
- Proficiency in Microsoft Office Suite, Outlook, Word, Excel, and PowerPoint
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to multitask and work independently in a fast-paced environment
We’ve been around for nearly 100 years, yet we’re transforming faster than ever. Our team is entrepreneurial, collaborative, and focused on building something bigger together.