Accounting Clerk

Primary Purpose:      

Under direct supervision provide customer service, information, clerical support and feedback for the financial services department to district employees and community. Assist the accounts payable specialist in the processing of week payables.  Assist in receiving and maintaining financial services related records and documents, including scanning all hard copy documents into the paperless document management system and maintaining required hard copies. Provide assistance to administrators for the efficient operation of the financial service departments. 

Qualifications:           

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient computer skills including keyboarding, word processing, file maintenance and

scanning documents

Effective organization, communication and interpersonal skills

Ability to follow written and oral instructions

Ability to operate multi-line phone system

Ability to operate a personal computer, Microsoft Word & Excel

Ability to work cooperatively with others and be flexible with work arrangements

Bilingual preferred

Experience

One to two years clerical experience in working in an office setting.

Major Responsibilities and Duties:

• Answer phone, assist callers, as able, and direct calls to appropriate staff, as needed.
• Greet and direct financial service visitors to appropriate staff as needed.
• Maintain an effective file system and keep filing up to date and term files rotated out.
• Maintain business files in accordance with the record retention schedule.
• Setup files at the beginning of the year and box files at the end of the year in accordance with the record retention schedule.
• Assist payroll coordinator, accounts payable specialist, accounting specialist, PEIMS coordinator, finance coordinator, and Asst. Supt. for Business and Finance with filing and data entry.
• Verify all receiving records for purchased goods.
• Maintain file system for accounts payable.
• Prints all invoices received through the business office email and daily purchase orders.
• Reconcile various bills.
• Maintain spreadsheets for website.
• Complete Time and Effort documentation by semester.
• Updates vendor profiles.
• Transportation and postage allocation.
• Cross train with the finance secretary and accounts payable specialist.
• Enters game workers supplemental pay sheets into the Skyward payroll module.

All Departments

• Relieve the administration building receptionist during lunch and days of absences.
• Maintain professional relationships with colleagues and applicants.
• Ensure confidentiality regarding all district-related matters.
• Complies with district policies, as well as state and federal laws and regulations.
• Adhere to the district’s safety policies and procedures.
• Perform other duties as assigned.

Working Conditions:

            Mental Demands/Physical Demands/Environmental Factors:

Reading, ability to communicate effectively (verbal and written); maintain emotional control under stress; coordinate district-wide curriculum functions; interpret policy, procedures, and data.  Repetitive hand motions; prolonged use of computer terminal possible.  Occasional district-wide travel.  Frequent prolonged and irregular hours.

Salary : $13 - $19